AD Divisional Instructions

Division AD will be implementing temporary procedures to utilize technology to minimize the number of in-person hearings due to Coronavirus ("COVID-19").  Please monitor for any updates to these and other mitigating measures in response to COVID-19 at the Court's main webpage and the respective main webpage of the Judge. 

See 15thcircuit.com; or Division AD News Page


I. Uniform Motion Calendar Hearings

Uniform Motion Calendar ("UMC") hearings are held Tuesday, Wednesday and Thursday at 8:30 A.M. and are set on the Online Scheduling System. Scheduling is solely between the parties. Please do not call the Judicial Assistant to schedule or cancel a UMC hearing.

UMC is strictly for non-evidentiary motions which can be heard in a total of 10 minutes (5 minutes per side). Motions for attorney's fees, summary judgment, and any evidentiary matters are not appropriate for UMC and should be specially set for hearing. However, Default Final Judgments may be set on the Uniform Motion Calendar.

Before scheduling, attorneys must first file a motion and notice of hearing with the Clerk's office and give opposing side(s) at least five (5) business days' notice, unless parties agree to short notice. Attorneys should always attempt to clear a date chosen with opposing counsel. Mandatory compliance with Local Rule No. 4 is strictly enforced. Attorneys are required to "make reasonable efforts to actually speak to one another and engage in reasonable compromises to resolve or narrow the disputes before seeking court intervention." Prior to scheduling, the attorney noticing the motion shall attempt to resolve the matter and shall certify to the Court the good faith attempt to resolve.

The Court reviews all motions prior to the hearing. A copy of the Notice of Hearing and the motion or other pertinent pleading must be sent to chambers in advance.

Notices of Hearing may be emailed to the Division at CAD-DivisionAD@pbcgov.org. If pertinent pleadings and supporting documentation exceed 10 pages such shall be mailed to the Court via regular mail, courier or other delivery service. If any parties to be served the Court's order at the conclusion of the UMC hearing are not registered for judicial e-service, please mail a copy of the Notice of Hearing with self-addressed stamped envelopes for those non-registered parties to the Court prior to the hearing.  If you are attending the hearing in person, kindly bring those self-addressed stamped envelopes with you. 

Motions or other supporting documents are NOT to be delivered via the Online Scheduling Application. Proposed Orders and pre-addressed stamped envelopes for all parties not registered for e-Service should be brought to the hearing with sufficient copies. Please do not submit proposed orders in advance of the hearing nor on the Online Scheduling Application. They will be rejected and returned unsigned.  Orders will be required to be submitted at the conclusion of the hearing.

Cancellation of UMC Hearings.

To cancel a hearing scheduled for UMC, the scheduling attorney's office must file a Notice of Cancellation and submit it to the Court via CAD-DivisionAD@pbcgov.org. In addition, that attorney's office must login to the 15th Judicial Circuit's Online Scheduling System, select "Uniform Motion Calendar "UMC" Scheduling; Select "Cancel Hearings" and follow the directions on the screen.

II. Specially Set Hearings

Specially Set Hearings are available in blocks of 15 and 30 minutes and must be scheduled via the Division AD online calendar through e-Services. Prior to scheduling a special set hearing online, you must 1) clear the hearing date and time with ALL parties, and 2) have previously filed/docketed your motion.

Orders Specially Setting Hearings.

All Specially Set Hearings are set by Court Order (not by Notice of Hearing alone) and cannot be canceled except by further Court Order, unless the matter is settled (with an agreed order submitted to the Court), or the motion is withdrawn (with a copy of the notice of withdrawal furnished to the Court).  Any motions for cancellation or continuance of a specially set hearing must be set on UMC. Once the date is scheduled on the online system, a proposed order will be generated automatically and submitted to the Judicial Assistant for review. Please ensure that your order is submitted upon your reservation and includes the date of the hearing, the time of the hearing, the time reserved for hearing, and the full title of the motion including the docket number and/or file date of the motion.  If necessary, please mark whether the hearing is evidentiary or non-evidentiary and/or whether a party will be appearing by telephone.  Further, Judge Goodman requires exact certifications as required by Local Rule 4 to be included in the order and notice. A copy of the Motion should also be attached upon upload and/or mailed to the Court otherwise in advance of the hearing.

Materials in Support of Specially Set Matters.

A copy of the motion, memorandum of law and case law must be sent directly to Judge Goodman, via mail, express mail or hand-delivered to the Judicial drop box on the main floor of the courthouse, no later than five (5) days in advance of the scheduled hearing. Those portions of case law and documents to be considered by the Court should be appropriately tabbed and highlighted. The Court WILL NOT accept any courtesy copies of the foregoing via the Court's Online Services. 

Absent leave of the Court, any motions or memoranda submitted to the Court for Special Set Hearings via electronic mail via the Division's email address are limited to ten (10) pages.  If pertinent pleadings and supporting documentation exceed ten (10) pages, such shall be mailed to the Court via regular mail, courier, or other delivery service.  Any memorandum or materials provided to the Court shall be simultaneously sent to the opposing party.

Proposed Orders and pre-addressed stamped envelopes for all parties not registered for e-Service should be brought to the hearing. Please do not submit proposed orders in advance of the hearing on the Online Scheduling Application. They will be rejected and returned unsigned.

Specially Set Motions Requiring Additional Time.

If a case has multiple motions or if any of the parties believe that the hearing will take longer than 30 minutes, the moving party shall submit a written request including a courtesy copy of the motion(s) with a cover letter to the Court indicating the full title of the motion, the docket number and/or file date, how much time is requested, whether the hearing is evidentiary or non-evidentiary, and provide any joint availability among parties for the Court's consideration.  Do not attach materials and/or motions in excess of 10 pages.  Written requests may be received at CAD-DivisionAD@pbcgov.org ONLY if all parties are registered for Online Services and are copied to the correspondence. If parties are not registered for Online Services then you shall submit your written request manually by U.S. mail with copy all parties in print.  Emails that are not copied to all parties and/or that show that parties are not registered with Online Services may be rejected. Upon receipt by either method of delivery, Judge Goodman will review the motion(s) and will determine how much time will be allotted and when. Upon the Court's direction, the judicial assistant will contact the requesting party with the available dates. Please include the name and contact information of the requesting party (including email address and telephone number). Further, please indicate parties' joint availability and preferred dates and time for consideration.

III. Submission of Orders

Agreed Orders

If a Motion is resolved prior to hearing, an Agreed Order must be submitted to the Court's Online Services system in Microsoft Word format separate from any attachments. The Order must say "Agreed Order on (Title of Motion)". The Agreed Order must be sent to the Court via the Online Scheduling Application.

Please include a cover letter/sheet to Judge Goodman indicating that all parties have reviewed and agreed to the language of the proposed Agreed Order.  Also, please ensure the names, email and mailing addresses of all persons receiving copies must appear in the Agreed Order (and/or proposed order), pursuant to Administrative Order 2.306.

Proposed Orders

All orders shall be submitted via Online Services system.  Users must be registered with the Court's Online Services system and must be in full agreement to submitting orders and receiving service via the Court's Online Services system.  If any party in the proceeding is not registered with the Court's Online Services system, conformed copies must be mailed to each of the non-registered parties by regular U.S. mail to be properly served.  Any pro se litigant who has not served a designation must serve and be served as set out in Fla. R. Jud. Admin 2.516.

Pro Se litigants who are not registered with the Court's Online Services system may designate a primary email address and a secondary email address by notice with the court for service to be directed in that proceeding if he/she decides to receive service by electronic means.  See Fla. R. Jud. Admin 2.516; see also Administrative Order 2.310.  If a pro se litigant decides to receive documents by electronic means instead of by U.S. mail, he/she may want to follow-up with notice on the opposing attorney or the opposing pro se litigant stating to which email address he/she wants to receive service in his/her case.

If the order being submitted is the result of a hearing, the date of the hearing and the named parties in attendance must be included within the first sentence of that order. If the order being submitted is without a hearing, a cover sheet shall accompany all submitted orders indicating either (a) the date and the time of the hearing in reference and/or (b) whether the opposing counsel/opposing party agrees or objects to the content and form of the order.  All submitted orders shall be uploaded separately from attached correspondence and other supporting documents. Further, each order shall include a complete service list.  If moving counsel or pro se litigant finds that any of the parties to be served the order(s) are not registered with the Court's Online Services system, and he/she attends the hearing, the Court asks that he/she kindly bring self-addressed stamped envelopes to the hearing for the Court to use to manually mail conformed copies of the final order(s) to those non-registered parties.

If the order being submitted is at the conclusion of a hearing, you will be asked to upload the order to the Court's Online Services system, unless otherwise directed by the Court to submit the order within 24 hours from your computer at your office or otherwise.  

At this time, Courtroom 9A is equipped with two computers that have been placed on each table of counsel, and shortcuts have been placed on the monitors of each desktop for counsel to select his/her choice of entry for submitting the Court's order at the conclusion of his/her hearing:

1.  ICON/ Desktop Shortcut named:  UMC Order Generation.  This icon is generally used for order entry at the conclusion of all UMC hearings. You will need to input the case number, search "by template", modify the template therein, and when satisfied with the content, submit the order.

2.  ICON/ Desktop Shortcut named:  OLS Online Services.  This icon is used by registered users for entry at the conclusion of all hearings [as a registered user would normally do at his/her office], and will direct registered users to the Court's Online Services Home/ Log-In page.  Registered users will need to input the case number, verify the case number, and select "Submit Order from Template" or "Submit Custom Order" to start the process.  Important Note:  If you choose this option for entry of the order, you will need to have your BAR # or your registered user email address and password at the ready to log-in to the Court's Online Services system (a/k/a OLS Online Services).  Further noting, that if you or your support staff prepared an electronic proposed order at your office in advance of the hearing, you may likely be able to pull your proposed order from your computer files if you happen to select "Submit Custom Order" during the process.  See "Submit an Order Online" at www.15thcircuit.com/court-technology/eservice

Counsel/parties will be expected to work together to ensure proper entry and to confirm with the Court (or the Courtroom Deputy) when the order is submitted, and prior to both exiting the courtroom.

Regardless of your choice of entry, it is suggested that you familiarize yourself with the Court's Online Services system, specifically to the uploading and submission of an order therein, including related instructions by and from the Court during this transition.  For further information, see www.15thcircuit.com/court-technology/eservice or Courthelp4U (which web training has been provided by Court Technology for your reference at YouTube), and related Administrative Orders of this Court.

Judicial E-Service

Division AD electronically serves orders to attorneys/parties that have registered their primary and secondary e-mail addresses with the 15th Circuit. Please ensure that you have registered for judicial e-service. NOTE: THE FILING OF A "NOTICE OF E-MAIL DESIGNATION DOES NOT REGISTER YOU FOR JUDICIAL E-SERVICE. YOU MUST REGISTER ON THE 15TH CIRCUIT'S WEBSITE. Failure to register may result in orders being sent by default to the email address on file with the Florida Bar.

Pre-addressed stamped envelopes shall be provided with all proposed orders for pro se parties without an email designation. Also see Administrative Order 2.312 as to Electronic Filing of Documents.

IV. Appearance by Telephone

Appearance by telephone is automatically permitted ONLY for UMC hearings.  Telephone appearances during UMC hearings do not require a motion nor an Order for permission to appear by telephone; however, all counsel and parties must be aware of the person who is appearing via telephone and the party that appears in person must advise Judge Goodman of the other party's telephone appearance at the start of the hearing (i.e. if not indicated on the Notice of Hearing).

Please make arrangements with a telephone conference service provider at least 24-48 business hours upon receiving notice and prior to the scheduled hearing.  To set a telephone appearance for a hearing, please make arrangements with a telephone conference service provider upon receipt of your Notice and at least 24-48 business hours prior to the scheduled hearing.  Once confirmed, please inform the judicial assistant as to the access number and other pertinent information, including the date scheduled for your telephone appearance at the UMC hearing, by e-mail:  CAD-DivisionAD@pbcgov.org with copy of your Notice of Hearing attached thereto.  If using a telephone conference service provider, the Notice of Hearing must include the telephone number and access code or pertinent information to join the call at the time of the hearing.

For immediate reference, here is a list of commonly used vendors for these types of services:

COURTCALL               (888) 882-6878

COURTSCRIBES        (833) 727-4237 ext. 3

ZOOM                          (888) 799-9666

Telephone appearances for Special Set Hearings must be pre-approved by the Court and is permitted only by Court Order. The party requesting to appear by telephone must file a motion to appear by telephone and submit a proposed order. The order must contain the name of the party who will be appearing by telephone, the name of the telephone service provider, including access information and contact information, and the telephone number that the party will call to make arrangements for him/her to be placed in conference at the time of the hearing.  Please make arrangements with the telephone service provider at least 24-48 business hours prior to the scheduled hearing or immediately upon receiving the Order on same. Also, please forward your confirmation, including the name of the telephone service provider the name of the party appearing, the access number and other pertinent call information, with a copy of the Court's Order Specially Setting Hearing to CAD-DivisionAD@pbcgov.org well in advance of the scheduled hearing.

Appearance by telephone for specially set hearings which do not involve motions for show-cause orders, while permitted, is discouraged. If counsel nevertheless wishes to appear by telephone, the same procedure as set forth above for telephonic appearance in UMC hearings applies.

Appearance by telephone for specially set hearings on motions for show-cause orders is not permitted.

Appearance by telephone for calendar call is not permitted.

Any testimony by a person for whom appearance by telephone is sought must be in strict compliance with Fla. R. Jud. Admin. 2.530 and Fla.R.Civ.P. 1451(b).  If the party appearing by telephone plans to give testimony, he/she must be prepared to have a notary present with him/her to confirm his/her identification and/or to swear him/her in.

V. Stipulations for Substitution of Counsel

Stipulations for counsel substitution must comply with Fla. R. Jud. Admin 2.505(e). When counsel substitution is for an individual as distinct from an entity, it is especially imperative that the SUBSTITUTION NOTICE BE ACCOMPANIED BY A CONSENT SIGNED BY THE CLIENT. Submit the Motion and Order for signature by the Judge via the Online Scheduling System.

VI. Withdrawal of Counsel

All Motions to Withdraw must be set for a UMC hearing, with proper notice to the client, in accordance with Fla. R. Jud. Admin. 2.505(f)(i), and all parties/attorneys.

VII. Ex-Parte Motions to Compel Discovery

No hearing is necessary if the Motion is in compliance with Administrative Order 3.202. The moving attorney must submit the Motion and Order for signature by the Judge via the Online Scheduling System.

VIII. Settlement of Dismissal of Cases

If a case settles or is voluntarily dismissed and there are future hearings or a trial scheduled on the Court's docket, PLEASE CALL the Judicial Assistant immediately to inform her of same, so the Court can cancel all scheduled hearings and/or the trial, in order to free up hearing/trial time for other cases to be set. Of course, that notification must be followed-up by necessary and appropriate formal paperwork.

IX. Requests for Emergency Hearing

Pursuant to Administrative Order 3.206, Judge Goodman will decide whether the reasons set forth in a motion for emergency hearing constitute an emergency. If the judge determines that the motion does allege a bona fide emergency, he will take whatever action he deems appropriate, including entry of an ex-parte order if permissible and warranted under the law.

X. Notices to Set Cause for Trial

When a case is at issue and ready to be set for trial, the original notice must be filed with the Clerk of Court. All Notices of Trial should include the estimated time for trial and whether the case is to be set for non-jury or jury trial.  Further, the Notice should include the full name, telephone number, mailing address and email address of each lawyer and/or self-represented party in the case. A courtesy copy of the Notice shall be sent to the Court at CAD-DivisionAD@pbcgov.org with the subject line:  NOTICE OF TRIAL (Case No./Case Style) to initiate the setting of a trial date.  Trial Orders will be e-served to all registered parties via Judicial E-Service.  However, if any party is not registered for judicial e-service, the moving party shall submit a copy of the Notice of Trial to the Court via U.S. Mail instead, including  self-addressed stamped envelopes for those non-registered parties to be served. Please view "AD Divisional News" within these webpages for updates on when this Division AD is currently scheduling lengthy motions, non-jury trials, and jury trials.

Do not call the judicial assistant to inquire when the trial will be set. Jury and non-jury dockets are 8 weeks long and the docket call will be approximately 10 days prior to the first day of the trial docket. Judge Goodman conducts trials on Mondays through Fridays; however, you may be called to trial before an alternate judge.

Prior to calendar call, counsel must have:

  1. participated in mediation,
  2. held a pretrial conference,
  3. exchanged itemized exhibit and witness lists,
  4. agreed on the length of time the trial will take, including jury selection where applicable,
  5. agreed on time periods during the upcoming trial docket when all counsel are available,
  6. filed the pretrial stipulation,
  7. collaborated on proposed jury instructions, providing trial clerk with a single copy, noting the parties differences, if any, on any specific provision,
  8. pre-marked the exhibits in accordance with instructions of the clerk and comptroller,
  9. exchanged pre-marked trial exhibits with opposing counsel, and
  10. scheduled for hearing prior to calendar call any motion in limine or other pretrial motion.

If the case settles, is voluntarily dismissed, or stayed, counsel must immediately contact the judicial assistant with added courtesy of informing the Court of any future hearings or upcoming trial date to be removed from the docket as a result thereof.  Further, if all claims have been resolved, you must submit and file the appropriate dismissal papers, along with the Final Disposition Form (Form 1.998) as required by Fla.R.Civ.P. 1.545.

XI. Rehearing or Relief-From-Judgment Motions

Post-judgment rehearing or relief motions, including motions for reconsideration, motions for clarification, and motions for new trial, may not be set for hearing online. File the original with the clerk and provide a copy with supporting authority to the judicial assistant via U.S. mail for review by Judge Goodman.

XII. Mandatory Compliance with Administrative Order 3.204 & Local Rule Number 3

All orders for dismissal, final judgments (summary, default or consent), amended final judgments, notices of voluntary dismissals, orders vacating final judgments, orders granting motion to amend final judgment, and any other closing documents must be in compliance with Supreme Court Order no. SC13-2384 amendments to Florida rule of judicial administration 2.520 requiring:

  • a 3 x 3 inch available space in the right upper hand corner;
  • one inch margin on all sides of documents
  • and pages must be consecutively numbered.

Failure to comply with this order will result in your proposed order being sent back with a memo. A final disposition form must be sent with all closing documents (see Divisional Forms and Orders).