AN Divisional News

CHANGES to Uniform Motion Calendar (UMC)

Starting August 1, 2018. Division AN's UMC will take place TUESDAY - THURSDAY from 8:30A.M. - 9:30A.M.  

(Administrative Order 3.201)

UMC Instructions remain as follows:

Uniform Motion Calendar (UMC):

Tuesday through Thursday, 8:30 a.m. - 9:30 a.m. on a first come, first serve basis (please sign in with the courtroom deputy). Scheduling is between the parties. UMC Hearings are not scheduled online, and is not scheduled with the Judicial Assistant. Notices of hearing must be filed at least 5 business days in advance. The Court expects strict compliance with Local Rule 4. Prior to setting a matter on the motion calendar, the party or attorney noticing the motion shall attempt to resolve the matter and shall certify the good faith attempt to resolve. UMC hearings are not scheduled through the online scheduling system.

Judge Coates will review all motions scheduled for UMC prior to the hearing. The original Motion and Notice of Hearing must be filed at least 5 working days in advance of the UMC hearing date, with the Clerk of Court, Civil Division, and a courtesy copy MUST be sent to opposing counsel and Judge Coates' Judicial Assistant (send to the Judicial Assistant via U.S. regular mail -courtesy copies must be sent U.S. regular mail, NOT e-mail). Be advised that the Judicial Assistant has no control of setting or resetting any Uniform Motion Calendar hearing. The attorney/moving party setting the hearing should ALWAYS clear the date chosen with opposing counsel/opposing party and immediately notify opposing counsel and/or the pro se party if the hearing is cancelled and/or reset. Please DO NOT CALL the Judicial Assistant to confirm if a Motion "has made" the UMC calendar, as the daily UMC calendar is determined by who signs in on the morning of the hearing date.

TELEPHONIC APPEARANCE:

Appearance by telephone is permitted at UMC hearings using CourtCall. CourtCall.com is the service provider used for the purposes of scheduling and appearing at a non-evidentiary hearing via telephone.

To set a telephonic appearance for a hearing that is presently scheduled, please go to CourtCall.com and/or call 1-888-882-6878 and follow the instructions. No Motion or Order for telephone appearance is required, however, your opposing counsel/party must be aware that you are appearing via telephone, and must advise the Judge at the start of the hearing.

Submitting Binders/Case Law/ect. Prior to Hearing

*** All paperwork for the Judge's review prior to hearing (courtesy copies of notice of hearings and/or motions, proposed orders, proposed final judgments, memos of law, briefs, responses, case law, etc .. ) Must either be sent to the Judge's office via U.S. regular mail or via hand-delivery to the 1st floor drop box in the main courthouse.***

Communicating With Division "AN"

Division "AN" Email: CAD-DivisionAN@pbcgov.org

Our office does not accept proposed orders via EMAIL.

If you wish to e-mail Judge Coates' chambers, you must call and receive permission from his Judicial Assistant.

Under no circumstances should the email address be used for purposes of copying the Court on any email communications between counsel regarding any matter, including without limitation, scheduling of hearings, depositions, etc., settlement discussions of any kind, or any other communication not expressly permitted by the Court's Judicial Assistant. This email is for direct communication to Division AN and not for apprising the Court of communications between the parties or their counsel

All Memoranda of Law, Briefs, Responses, copies of case law, courtesy copies of Notices of Hearings/Motions, etc. for the Judge's review should be either mailed to Judge Coates' office or hand-delivered to the 1st floor drop box of the Main Courthouse, at least 7 business days in advance of the scheduled hearing date/trial date. Our office does not accept any courtesy copies of the foregoing via e-mail. Orders in anticipation of a hearing should be brought to Court at the time of the hearing.

Documents prepared and filed by the court or by any party to a proceeding which are to be recorded in the public records of any county, a 3 inch by 3 inch space at the top right-hand corner on the FIRST page and a 1 inch by 3 inch space at the top-right, hand corner on each subsequent page shall be left BLANK and reserved for use by the clerk of court.

Our office does not accept faxes.

Our office cannot and will not accept any ex-parte personal correspondence on a case. If you have a matter to bring to the Court's attention, please file the proper Motion with the Clerk of Court, and copy all parties and/or counsel in the case with said Motion.

PROPOSED ORDERS

To submit an order to the Court (WORD FORMAT), log on to the 15th Judicial Circuit Online Scheduling website, sign in, and follow the directions. Training videos have been posted on YouTube. Please open YouTube on the internet and search "15th Judicial Circuit of Florida" for more information. Should you have questions concerning the system, email your questions and feedback to CAD-WEB@pbcgov.org. Please do not call the Judicial Assistant for training. The parties must be in complete agreement of the order to be submitted through the online scheduling system. Otherwise, if the parties are not in full agreement the order must be submitted by U.S. regular mail and indicate that multiple orders will be forthcoming from the same hearing.

  • Do not submit any orders in anticipation of a hearing via the Online Scheduling System. Proposed Orders should be submitted through the Online Scheduling System, without a signature line, as the orders will be signed electronically and will be-filed and e-served. If the order being submitted is regarding a hearing held in open court, the date of that hearing must be included in the first sentence of the order.
  • Orders submitted for cases involving pro se litigants: the order must indicate that the moving party will be serving the pro se party with a copy of the order via US Mail.
  • NOTE: When setting a hearing online, the order setting hearing is immediately uploaded for signature. The online scheduling system does not allow you to hold dates, so you must be sure the date is coordinated with all parties prior to setting the hearing. All motions must be filed and docketed with the Clerk prior to scheduling a Special Set hearing. The system now allows you to upload the motion as a supporting document.
  • If the parties are submitting a proposed Final Dismissal, Order Specially Setting Hearing, Ex-Parte Orders Order of Substitution, which require the Court to view additional documentation, please attach as supporting documentation.