AO Divisional Instructions

Document Submission

Orders submitted for cases involving pro se litigants: the order must indicate that the moving party will be serving the pro se party with a copy of the order via us mail.

To submit an order to the court (Word format), visit the Online Services page and click the online scheduling button. Training videos have been created and posted on our Online Services page. Should you have questions concerning the system, email your questions and feedback to cad-web@pbcgov.org . The parties must be in complete agreement of the order to be submitted through the online scheduling system. Parties appearing via CourtCall must submit their orders through the online scheduling system and specify that the order is regarding the hearing to be held and the date/time.

All paperwork for the Judge's review (courtesy copies of notice of hearings and/or motions, memos of law, briefs, responses, case law, etc.) Must either be sent to the judge's office via U.S. regular mail or via hand-delivery to the 1st floor drop box in the main courthouse. All memoranda shall not exceed ten (10) double spaced pages, with highlighted legal authority. Our office does not accept the foregoing via e-mail.

Online Scheduling

Civil Division "AO" online scheduling is for special set hearings only (15/30 minute hearings). Please visit the 15th Judicial Circuit's Online Scheduling system to schedule a special set hearing. UMC hearings (5 minutes or less) are not scheduled via the online scheduling system.

Important E-Service Information

In accordance with the 15th Judicial Circuit's Administrative Order 2.310, please ensure that primary and secondary email addresses are registered with Court Administration.

Please be reminded that the filing of an e-mail designation with the clerk's office is not a registration with court administration for Judicial E-Service.

Our office does not except e-mail except when given permission from the Judge or judicial assistant. If you wish to e-mail Judge Rowe's chambers, you must call and receive permission from her judicial assistant.

UMC Hearings

UMC hearings are not scheduled through the 15th Judicial Circuit's Online Scheduling system - please read below for further information:

Judge Rowe's Uniform Motion Calendar (UMC) is Monday - Thursday and begins at 8:45 a.m. and ends at 9:30 a.m.

All non-evidentiary motions, uncontested motions, etc. can be set for a 10-minute hearing (5 minutes per side) that DO NOT require testimony.

UMC HEARINGS ARE NOT SCHEDULED THROUGH THE 15TH JUDICIAL CIRCUIT'S ONLINE SCHEDULING SYSTEM. UMC hearings are scheduled by the moving party by simply picking any Monday - Thursday that the Court is not suspended and that the parties (opposing counsel and/or pro se party) agree on. The original Motion and Notice of Hearing must be filed at least 5 working days in advance of the UMC hearing date, with the Clerk of Court, Civil Division, and a courtesy copy MUST be sent to opposing counsel and Judge Rowe's Judicial Assistant (send to the Judicial Assistant via U.S. regular mail - courtesy copies must be sent U.S. regular mail, NOT e-mail).

Be advised that the Judicial Assistant has no control of setting or resetting any Uniform Motion Calendar hearing.

The attorney/moving party setting the hearing should ALWAYS clear the date chosen with opposing counsel/opposing party and immediately notify opposing counsel and/or the pro se party if the hearing is cancelled and/or reset.

If no one appears at a scheduled UMC hearing, the Court assumes that the issue was resolved between the parties or a conflict exists, and that the Motion will be reset for hearing if need be.

Please DO NOT CALL the Judicial Assistant to confirm if a Motion "has made" the UMC calendar, as the daily UMC calendar is determined by who signs in on the morning of the hearing date (first come, first serve).

The Judicial Assistant strongly encourages you to check Judge Rowe's Suspension Dates before scheduling any UMC hearing. Review the Suspension Calendar for dates.

Please be advised that motion for attorney's fees; motion for summary judgment and any evidentiary motions should not set and/or addressed with the judge at uniform motion calendar. These types of motions must be set for a special set hearing.

Motions That Require a 15 or 30 Minute Hearing

These Are Special Set Hearings That Must Be Scheduled Through The 15th Judicial Circuit's Online Scheduling System. Please Read Below for Further Information.

These Motions require a special set hearing that MUST BE SCHEDULED THROUGH THE 15TH JUDICIAL CIRCUIT'S ONLINE SCHEDULING SYSTEM. These are motions that cannot be heard on the Uniform Motion Calendar because they require testimony and are longer than 10 minutes in duration.

The moving attorney shall coordinate a mutually agreeable date and time with opposing counsel/pro se party and shall prepare the appropriate Notice of Hearing for said hearing.

The original Motion and Notice of Hearing must be filed at least 5 working days in advance of the special set hearing date, with the Clerk of Court, Civil Division, and a courtesy copy MUST be sent to opposing counsel and Judge Rowe's Judicial Assistant (send to the Judicial Assistant via U.S. regular mail - courtesy copies must be sent U.S. regular mail, NOT e-mail).

You cannot cancel a Special Set Hearing online once the hearing date and time has been secured. Only the Judicial Assistant can cancel a Special Set Hearing. If the special set motion has been resolved or a conflict arises with the hearing date and time, you must call the judicial assistant to cancel and/or reschedule the hearing.

Motions That Require a 60 Minute Hearing

If your motion requires 60 minutes of hearing time, the moving party is required to send the Judicial Assistant, a cover letter with a copy of the Motion, indicating to the Judge how much hearing time they are requesting. Upon Judge Rowe's review, she will then determine how much time will be allotted for said Motion. Please be advised that lengthy motions are put on a trial docket with a calendar call date and time to be provided to the parties, via Court Order.

Appearance at Non-Evidentiary Hearings by Telephone

Courtcall.com is the service provider used for the purposes of scheduling and appearing at a non-evidentiary hearing via telephone. Please be advised the Court does not set the fees imposed by CourtCall and the Court has no control over same. If you wish to appear at a hearing via telephone, you will be required to pay CourtCall's service fee/charge.

To set a telephonic appearance for a hearing that is presently set, please go to courtcall.com and/or call 1-888-882-6878 and follow the instructions. No Motion or Order for telephone appearance is required, however, your opposing counsel/party must be aware that you are appearing via telephone.

If you wish to appear at a non-evidentiary hearing via telephone, you MUST contact CourtCall and make the appropriate arrangements at least 48 business hours prior to the scheduled hearing date and time. The Judge's office strictly enforces this rule so please abide by same, absent an emergency circumstance.

Agreed Orders

If a Motion(s) is resolved, an Agreed Order on that Motion(s) can be submitted to the Judge's office and the Order must say "Agreed Order on Motion (Title of Motion)". The Agreed Order MUST be sent to via Online Scheduling System. Please be sure to include a cover letter/cover sheet to the Judge indicating the all parties have reviewed and agreed to the language of the proposed Agreed Order. The names and addresses of all persons receiving copies must appear in the Agreed Order, pursuant to Administrative Order 2.306.

Proposed Orders/Final Judgments

All proposed Orders and Final Judgments submitted for the Judge's signature must say "Order on Motion (Title of Motion) or Final Judgment".

All Orders/Final Judgments MUST be sent via Online Scheduling System. Please be sure to include a cover letter/cover sheet to the Judge indicating the date the matter was heard. The names and addresses of all persons receiving copies must appear in the Order or Final Judgment, pursuant to Administrative Order 2.306. Some portion of the text of the Judgment or Order specific to the case MUST be included on Judge Rowe's signature page. PLEASE include the style of the case, the case number and the page number in the upper left-hand corner for Judgments and Orders more than one page.

The Judgment or Order WILL be sent back to the moving attorney if the signature page of the Judgment or Order only includes the Judge's signature line and is not in compliance with Administrative Order 3.204.

Notices to Set Cause for Trial

The moving party must file with the Clerk of Court, the original Notice for Trial with their estimated time of trial, and whether the case is to be set for a non-jury or jury trial. A courtesy copy of the Notice should be sent via U.S. regular mail to the Judicial Assistant for the setting of a trial date. To determine when Civil Division AO is currently scheduling lengthy motions, non-jury trials and jury trials, please review the Trial Docket.

Stipulations for Substitution of Counsel

All Stipulations for Substitution of Counsel MUST have the signature of the client's consent on the Stipulation. If your client's consent is not included, all documents will be sent back to the moving party, in order for the client's consent to be obtained on the Stipulation.

Withdrawal of Counsel

All Motions to Withdraw must be set for a UMC hearing, with proper notice to the client, per Fla. R. Jud. Admin. 2.505(f)(i), and all parties/attorneys.

Emergency Motions/Request for Emergency Hearings

File your original emergency Motion with the Clerk of Court, Civil Division. The Clerk's Office will then forward to Judge Rowe, or an alternate Judge in his absence, for review and directive to determine whether an emergency hearing should be scheduled. DO NOT set an Emergency Motion for hearing unless directed to do so by the Court's Judicial Assistant.

Motions for Rehearing/Clarification and Motions for New Trial

In accordance with Local Rule No. 6, file your original Motion for Rehearing/Clarification with the Clerk of Court, Civil Division, and forward a copy, via U.S. regular mail, to the Judicial Assistant for the Judge's review and directive to determine whether a hearing should be scheduled. DO NOT set a Motion for Rehearing/Clarification for hearing unless directed to do so by the Court's Judicial Assistant. Motions for New Trial should be submitted in the same manner as described above, and the Judge will determine the amount of time needed for the hearing. DO NOT set a Motion for New Trial for hearing.

Settlement, Dismissal or Stay Of Cases

If your case settles, is voluntarily dismissed, or stayed, and there are future hearings or a trial scheduled on the Court's docket, PLEASE CALL the Court's Judicial Assistant immediately to inform her of same, so the Court can cancel all scheduled hearings and/or the trial, in order to free up hearing/trial time for other cases to be set.

Our office cannot and will not accept any ex-parte personal correspondence on a case. If you have a matter to bring to the court's attention, please file the proper motion with the clerk of court, and copy all parties and/or counsel in the case with the said motion.