AE Divisional News

Annual Vacation: Judge will be out on annual vacation November 10th - November 22nd and the office will be closed.  For emergency matters you need to file an emergency motion with the clerk of court and the motion will be forwarded to an alternate judge for review. 

EMERGENCY HOTLINE FOR THE PBC COURTHOUSE: 561-355-6744.

Emergency hotline is for information regarding courthouse closings due to weather related conditions.

Foreclosures - Cases Assigned to Div. AE

All motions/trials currently scheduled in Div. AW will continue to be heard in Div. AW through 12/31/17.  See Administrative Order 3.302. To continue a hearing or trial currently set in Div. AW, you must file a motion to continue and set the motion on the UMC calendar in the newly assigned division  (see below for more detailed information regarding UMC hearings).  ALL MOTIONS TO RESET SALE DATE OR CONTINUE A HEARING OR TRIAL MUST BE SET FOR HEARING PRIOR TO THE SCHEDULED DATE.   

Uncontested Summary Judgment motions will continue to be scheduled online and the motions will be heard by an alternate in judge Div. AW until 12/31/17.  At this time, all contested motions are to be scheduled pursuant to the divisional instructions. Depending on the amount of hearings set, this procedure may change in the future. Please check for updates in the future.

All summary judgment motions where the defendant(s) is defaulted or the motion is uncontested are to be set on the UMC calendar.

Frye Standard

After a lengthy and laborious process, Judge Gillen has determined that in Florida state courts, questions concerning admissibility of expert testimony are to be determined under the Frye standard, not Daubert. See Judge Gillen's March 24, 2017 Order in the Forms and Orders section.

Emails to the Court

Only Authorized Emails Are Accepted. For authorized submissions, you must contact the judicial assistant for instructions. Unauthorized emails will be deleted.

E-Courtesy Documents

E-Courtesy has been added to Judge Gillen's online services section and is for submission of documents that are related to hearings that are scheduled on line only. Do not submit orders through e-courtesy.  See the instructions below for submission of orders/dismissals/judgments, etc.

Note: All documents for review must be timely filed and uploaded at least 2 business days prior to a hearing scheduled hearing date. The Court prepares for hearings at least 24 hours in advance. Documents that are not timely furnished will not be able to be viewed unless they're are timely uploaded through e-Courtesy, as it takes 2-3 business days for filed documents to be viewed on the docket.

Service of Documents On Pro Se Parties

The Court requires that all documents be furnished to pro se parties via U.S. Mail, UNLESS the party has filed a written designation for eservice of court documents.  Do not add a pro se party's email to documents or the state portal unless an email designation has been filed by the party.

Court Call

You must contact the judicial assistant each time you want to make arrangements for a court call appearance. All court call appearances must be made at least 2 full business days prior to the court hearing, to allow court call time to prepare paperwork for the court.  Failure to do so will require your attendance at the scheduled hearing. At least one party is required to appear in person at the hearing. Please make your court call requests as soon as a hearing is scheduled to avoid a personal appearance.  See the Divisional Instructions for more details.

Unfortunately when the judicial assistant is out of the office, court call requests cannot be approved. See the divisional instructions for more information.

Documents Filed in The State E-Portal

DOCUMENTS TAKE APPROXIMATELY 2-3 DAYS TO BE DOCKETED AND VIEWED. It is extremely important to file your documents timely for the judge to review.

Trials

Division AE is currently setting trials June 11th - August 10th.

Courtroom Media Requests for Trial

Complete the Media Request Form located on the 15th Circuit Court webpage. Click on FOR ATTORNEYS for the form. Complete the form and email it to court technology at least 5 days prior to trial. The judicial assistant does not handle any courtroom issues or requests regarding equipment used for trials.

Submission of Orders/Judgments

Do not submit orders to the divisional CAD - follow instructions below:

  • ALL orders/dismissals/judgments, etc. should be submitted through the on-line services system without a signature line, as the orders will be signed electronically and will be E-Filed and E-Served. If the order being submitted is regarding a hearing held in open court, the date of that hearing and the parties in attendance must be included in the first sentence of the order. All orders/judgments are to be reviewed by all counsel of record prior to submission. Do not submit any orders in anticipation of an upcoming hearing.
  • Orders submitted for cases involving pro se litigants must include language that the moving party will be serving the pro se party with a copy of the order via US Mail.
  • NOTE: When setting a hearing online, the order setting hearing is immediately uploaded for signature (be sure to hit the submit button 2 times). The online scheduling system does not allow you to hold dates, so you must be sure the date is coordinated with all parties prior to setting the hearing. All motions must be filed and docketed with the clerk prior to scheduling a special set hearing. All orders must include the motion filing date.
  • Orders/dismissals/judgments, etc. must be in WORD FORMAT with the case style & case number on the left margin.  Do not use tables or marcos with the case style or attorney names.  
  • To submit your order/judgment: Log on to the NEW 15th Judicial Circuit website and click View All Web Applications under Circuit Web Applications then click online services and sign in with user name and password, then case number and follow the prompts. Pick the 3rd option: Upload a Proposed Order.

Jury Instruction Supplement to Trial Order

See Forms & Orders

Ex-Parte Motions

The motion must contain a "separate certification signed by counsel" substantially similar to this: I hereby certify that I have in good faith conferred or attempted to confer with the opposition in an effort to resolve the issue without court action.

UMC/Special Hearings

Schedule your hearing on line.  You do not need to forward copies of the notice & motion for UMC hearings, they are to be uploaded at the time you schedule the hearing. 

  • Monday UMC is held from 8:00 a.m. - 8:30 a.m. ONLY
  • Tuesday, Wednesday & Thursday is held at 8:45 a.m. - 9:30 a.m.
  • 15 minute and 30-minute special set hearings are scheduled on-line. See divisional instructions for more detailed information.

Note: If you resolve or re-set your UMC hearing, please be sure to cancel your hearing on line, so the date is available for other cases. Special set hearings cannot be cancelled. Set a motion to continue on the court's UMC calendar. The judicial assistant cannot continue hearings or trials.

Each case is only permitted to have ONE special set hearing on the on-line calendar, unless specifically authorized by the court. For cases that have more than one pending motion, the parties need to work together and have all the motions heard at one time on the court's trial docket. See divisional instructions for more detailed information.

Motions for Summary Final Judgment, unless based on a default, will not be heard on the UMC Calendar and must be specially set.

For Hearings scheduled on line, you may add documents for the court to review prior to the hearing through e-courtesy.

Motions to Withdraw

The Order Granting a Motion to Withdraw must include language in the body of the Order indicating the name of the plaintiff/defendant and the street address that all future pleadings are to be sent. All Orders must be presented to the court with a self-addressed stamped envelope for each party.

E-service To The Court

Only certain documents are permitted to be e-served to the court. General communications are NOT handled via e-mail. See the new instructions listed above for submission of orders.

Trial Information

Jury/Non-Jury: Division AE is currently setting trials June 11th - August 10th  

Foreclosures: Division AE is currently setting trials that require more than 90 minutes on the January 16th - 19th docket.

Division AE will e-serve all trial orders via eservice to registered parties.    

Trial Exhibits: See Forms & Orders for Clerk's Instructions & labels for trial exhibits.

Notice of Settlement: When a case is settled as to ALL PARTIES and is currently set on a trial docket, Plaintiff's counsel shall e-serve a Notice of Settlement to the court. The Notice must state that all issues are resolved and indicate what trial docket it is set on. Please see the divisional instructions for more detailed information.  

Trial Calendar: The CURRENT trial docket is posted online.

Media Requests: On the 15th Circuit Home Page go to Circuit Web Applications and click View Web Applications and then click Media Request Form and complete form and send to court technology.  Note the judicial assistant does NOT handle any media requests.  

Recorded Documents

Please review Amendment to Florida Rule of Judicial Administration 2.520(d)(1):

Documents prepared and filed by the court or by any party to a proceeding which are to be recorded in the public records of any county, require a 3 inch by 3-inch space at the top right-hand corner on the FIRST page and a 1 inch by 3-inch space at the top-right hand corner on each subsequent page shall be left BLANK and reserved for use by the clerk of court.