RS Divisional Instructions

Online Scheduling System

Uniform Motion Calendar (UMC) hearings (10 min.) and Special Set hearings (15 or 30 min.) must be set using the Online Scheduling system. Use of this system requires a user ID and password. Technical questions regarding the system should be directed to CAD-Web@pbcgov.org; the judicial assistant is not able to answer these questions.

If the system says there are no hearing dates available, please check again at a later time.

Upon utilizing online scheduling, UMC hearings are set/noticed by a party filing/serving a notice of hearing. Special set hearings are set by a party filing/serving a notice of special set hearing (See the Court's Divisional Instruction forms for the format). Please read all of the information below under Uniform Motion Calendar and Special Set Hearings for additional online scheduling information.

Uniform Motion Calendar (UMC)

No docket is maintained for UMC hearings. They are conducted on a first come-first served basis.

TIME: 10:00 to 11:00 AM (All must be noticed for 10:00 AM)
DAYS: Tuesday and Thursday unless on the "Suspension Calendar."

Matters to Be Considered

Motions which require no more than 10 minutes of the Court's time (5 minutes for Plaintiff and 5 minutes for Defendant).

Scheduling UMC Motions

Since no docket is maintained by the Court, there is no need to coordinate or otherwise schedule UMC appearances with the Court. This applies to cancellations as well.

In keeping with standards of professionalism, any party attempting to schedule a UMC hearing shall undertake reasonable efforts to contact the opposing party/counsel for availability or scheduling conflicts.

The moving party or counsel shall fully comply with Local Rule No. 4 and with the 15th Judicial Circuit's Administrative Order 3.603 and certify that a good faith attempt to resolve the matter has been made before filing the Notice of Hearing.

You must provide the opposing side at least five (5) business days’ notice of the scheduled hearing. The original Motion and Notice of Hearing must be filed with the Clerk (please specify on the Notice that it is a "Uniform Motion Calendar" hearing). Please do not send the original motion and notice of hearing to the Judge's office.

Online Scheduling

  • The online scheduling system is solely between the parties. Please do not call the judicial assistant to schedule or cancel a UMC hearing.
  • A copy of the notice of hearing and motion should be up loaded using the prompts.
  • The attorney/moving party shall bring a proposed order, copies and postage-paid envelopes to submit to the Court at the time of the hearing.
  • To cancel a hearing scheduled for UMC, the scheduling attorney's office/party must file a Notice of Cancellation. In addition, that attorney's office/party must login to the 15th judicial circuit's online scheduling system, select "Uniform Motion Calendar "UMC" Scheduling"; select "Cancel Hearings" and followed the directions on the screen.
  • If you reschedule your hearing, be sure to cancel the first hearing using the online scheduling system, so the allocated hearing time is reopened.
  • You may only schedule UMC hearings on the dates posted/made available online. The online scheduling systems only allows UMC hearings to be set within 60 days from the present date.

Submittal of Orders, Envelopes, Etc.

A courtesy copy of the notice of hearing, motion, any legal authority, and proposed order, copies for conforming and self-addressed stamped envelopes must be provided to the Courtroom Deputy immediately before the hearing. The proposed order must specify the matter heard and the date of the hearing.

Telephonic Appearance

Notice of Hearing must have the "telephone language" included in the body of the notice. (See Divisional Instructions below for proper language).

All attorneys and/or parties wishing to participate in hearings telephonically shall do so by coordinating the telephonic appearance through CourtCall, telephone number 1-888-882-6878. Please remember that telephonic appearances are generally not permitted unless allowed by Court order and/or stipulated to by the parties. DO NOT call the Judge's chambers to appear telephonically at a hearing.

Moving party appearing telephonically must ensure that the Court has received a courtesy copy of the Notice of Hearing, Motion, any legal authority, and proposed order, copies for conforming and self-addressed stamped envelopes. The proposed order must specify the matter heard and the date of the hearing.

ADA Compliance

Pursuant to Administrative Order 2.207, all orders and notices setting hearings must include language pertaining to the accommodation of persons with disabilities. The form and language is specified as part of this Administrative Order. Please ensure compliance with same.

Special Set Hearings (30 Minutes or Less)

Special Set Hearings (15 or 30 min.) must be set via the Division RS online scheduling system (except for trials, attorneys fees hearings and hearings over 30 min.). This process begins by using our Online Scheduling system.

If you are a new user, go to E-Services and register. Hearing times are available in 15 and 30 minute increments. Prior to scheduling a special set hearing online, you must discuss the motion with the interested parties and attempts to resolve or narrow the issues raised by the motion, clear the hearing date and time with all parties and have previously filed your Motion with the Clerk's Office. Failure to comply with these procedures may result in cancellation of your hearing by the Court.

Upon scheduling of your hearing online, you are required to immediately E-File, E-Serve to all other parties the Notice of Special Set Hearing and e-mail a copy to the Judicial Assistant (CAD- DivisionRS @pbcgov.org). The counsel/pro se party requesting a hearing is required to complete the service list and include addresses of all parties (whether they are participating in the hearing or not). If no e-mail address is provided for a party, a copy shall be mailed to that party by the scheduling party by US mail.

All special set motions must be set by the online scheduling party by Notice of Special Set Hearing. Once set, the hearing may not be changed or canceled unless the matter is resolved by written stipulation and immediate e-mail notification to the Judicial Assistant or by further Court Order. If the hearing is evidentiary, that must be noted on the Notice of Special Set Hearing.

All counsel/parties should provide courtesy copies to the Judge of their special set motions, memoranda of law and supporting case law, no later than ten(10) days in advance of the hearing and should designate the date and time of the hearing which they reference. Counsel/parties should mark the key language in the most pertinent and important cases and key exhibits for the Court and opposing counsel. Courtesy copies of motions, memoranda of law and case authority should be sent only by US regular mail to the Court.

Special Set Hearing (More Than 30 Minutes)

For any hearing that requires more than half an hour, please send your request to the Judicial Assistant via e-mail (CAD-DivisionRS@pbcgov.org) confirming that a good faith effort has been undertaken to resolve the motion, the amount of time requested for the motion, and attaching a copy of the filed motion. Given the heavy caseload and heavy demand by other litigants for hearing time, requests in excess of 30 min. will be reviewed by the Judge who will determine how much time will be allotted.

Telephonic Appearance

Notice of Specially Set Hearing must have the "telephone language" included in the body of the order. (See Divisional Instructions below for proper language).

All attorneys and/or parties wishing to participate in hearings telephonically shall do so by coordinating the telephonic appearance through CourtCall, telephone number 1-888-882-6878. Please remember that telephonic appearances are generally not permitted unless allowed by Court order and/or stipulated to by the parties. DO NOT call the Judge's chambers to appear telephonically at a hearing.

Moving party appearing telephonically must ensure that the Court has received proposed orders/Final Judgments as applicable, copies for conforming and self-addressed stamped envelopes. The proposed order shall be accompanied by a cover letter and the letter must specify the date and time of the hearing. The proposed order must specify the matter heard and the date of the hearing. No proposed orders, copies and envelopes - no hearing.

ADA Compliance

Pursuant to Administrative Order 2.207, all orders and notices setting hearings must include language pertaining to the accommodation of persons with disabilities. The form and language is specified as part of this Administrative Order. Please ensure compliance with same.

Telephonic Appearance at Hearings

The provisions outlined below pertain to I. the telephonic appearance of parties/counsel and II. the telephonic appearance of witnesses. Specified language is also available in the Divisional Forms and Orders section of the Divisional Instructions.

Telephonic Appearance by Parties/Counsel

If you wish to appear via telephone, please include the following paragraph which MUST appear in the body of the "Notice of Special Set Hearing" or "Notice of Hearing":

If no objection is received within ten (10) days from the date of this Notice, any party may appear for the hearing by telephone and the scheduling party shall bear all costs incident to this appearance. It shall be the responsibility of any party that wishes to appear by telephone to contact the opposing side, within (10) days from the date of this motion/order, providing the telephone number at which said party may be reached. The scheduling party/counsel shall initiate the call/conference call to CourtCall 5 minutes prior to the time of the hearing.

All attorneys and/or parties wishing to participate in hearings telephonically shall do so by coordinating the telephonic appearance through CourtCall, telephone number 1-888-882-6878. Please remember that telephonic appearances are generally not permitted unless allowed by Court order and/or stipulated to by the parties. DO NOT call the Judge's chambers to appear telephonically at a hearing.

Telephonic Appearance by Witnesses

Please note that no telephonic testimony will be permitted without either stipulation of the parties or by PRIOR Order of the Court specifically authorizing a particular person to testify telephonically. The following language MUST appear in the body of the original "Notice Specially Setting Hearing", or "Notice of Hearing":

Any witness providing testimony telephonically (by stipulation of the parties or by prior order of the Court) shall have a notary present who is authorized to administer an oath. The notary shall provide his/her commission or identification number and expiration date of the notary's commission/certificate/license at the time the witness is sworn. All documents shall be pre-numbered. Further, it shall be the responsibility of the party calling the witness to ensure that each page of the records in possession of the witness is consecutively pre-numbered, (also referred to as BATES stamping, meaning for example if all of the exhibits/documents total 275 pages, the first page of the exhibit/document is numbered 1 and the last page of the last exhibit/document ends in the number 275), with copies of said pre-numbered documents/pages provided to the opposing party at least 30 days prior to trial. A copy of the pre-numbered pages/documents shall also be provided to the Court at the time of trial.

All witnesses wishing to participate in hearings telephonically shall do so by coordinating the telephonic appearance through CourtCall, telephone number 1-888-882-6878. Please remember that telephonic appearances are generally not permitted unless allowed by Court order and/or stipulated to by the parties. DO NOT call the Judge's chambers to appear telephonically at a hearing.

Proposed Orders

All proposed orders and final judgments shall be submitted for the Judge's signature with sufficient time prior to the hearing to allow for use at the hearing (i.e. 2 weeks prior to hearing). Where the Court specifically allows for judgments or orders to be submitted post-hearing, the Party shall include a cover letter or cover sheet indicating the date the matter was heard, the original order or judgment, and enough copies for all parties and/or their counsel involved in the case. The names and addresses of all persons receiving copies must appear on the order or final judgment pursuant to Administrative Order 2.306 . ADDRESSED, STAMPED ENVELOPES FOR ALL PARTIES (with return address area left blank) are to be submitted with the original order or judgment and copies. PLEASE MAKE SURE YOU HAVE ENOUGH POSTAGE ON THE ENVELOPES TO BE MAILED BACK TO THE PARTIES AND/OR THEIR COUNSEL.

Cancellations

Notice to the Judge of cancellation for UMC hearings is NOT required. Cancellations of Special Set Hearings ONLY shall be made by the Party that filed the Notice of Special Set Hearing. A Notice of Cancellation shall be filed with the Clerk as soon as practicable and by notifying the Judge's office by email to the judicial assistant to CAD-DivisionRS@pbcgov.org at least 48 hours prior to the hearing. Cancellation of a Special Set Hearing may occur only upon written agreement of the Parties, Settlement, or Order of the Court.

Stipulations for Substitution of Counsel

All Stipulations for Substitution of Counsel shall have the SIGNATURE OF THE CLIENT'S CONSENT on the stipulation and shall be submitted to the Court, together with proposed original order, sufficient copies for all parties, and addressed, stamped envelopes for all parties.

Stipulations and Agreed Orders

Only Agreed Orders may be submitted electronically and only where Clerk data base for the case reflects that all parties are registered for electronic/email service. All other Orders must be submitted by mail with copies and self-addressed stamped envelopes for all parties.If an order is submitted and it is an agreed order by all parties, the order should say "AGREED ORDER" on it. Written stipulations between the parties regarding routine matters, including, but not limited to, extensions of time, waiving pre-trial hearing, invoking Rules of Civil Procedure, etc., need NOT be approved by an Agreed Order. The parties shall file the written stipulation with the Clerk WITHOUT submitting Agreed Orders to the Judge. In the event of an alleged violation of such a stipulation, the Court will enforce a proper stipulation with full force and effect as though an Agreed Order had been entered.

Notices for Non-Jury Trial

Notices to set case for non-jury TRIAL shall include stamped, addressed envelopes for all parties.

Communication with The Court

Do not call the Judge's office to check on the status of an order. To check on the status of any submitted order or paperwork please review the court case docket at MyPalmBeachClerk.com or contact the County Civil Clerk's office at 561-274-1588. All proper communication with the Court must be IN WRITING, filed with the Clerk, and copied to ALL parties and/or their counsel. Be sure to include the case number, case name, and your address and current telephone number, the reason for said correspondence or documents being sent, and, if the case is scheduled for a hearing or trial, include the date and time of the hearing or trial. Otherwise, we will be unable to process your request. Ex parte communication is prohibited and cannot be considered unless ALL parties and/or their counsel receive a copy of the correspondence. Factual or legal argument or substantive communication (i.e. not administrative in nature) shall not be by correspondence, unless previously and specifically authorized by the Judge.

Emergencies and Motions for Rehearing

All original emergency motions and motions for rehearing and/or clarification must be FILED WITH THE CLERK'S OFFICE. The Clerk will bring the motion up to the Judge and the judge will determine if the motion is a true emergency; the Judicial Assistant will set the matter for a hearing if so directed by the Judge. Please include your contact information on the motion.

Questions and Advice

We cannot give you legal advice regarding how to proceed with your case. If you have questions of a legal nature, or questions concerning how to proceed, please contact or visit the Self-Help Center located on the first floor of the South County Courthouse or call 561-274-1537, or the First Floor of the Main WPB Courthouse or call 561-355-6781. In addition, the Palm Beach County Bar Association has available a Lawyer Referral and Information Service. For information, please call 561-687-3266.