Williams, M - Divisional Instructions

Division MJCLZ: Hearing Room 6F

Divisional Email Address- CAD-MJCL-Z@PBCGOV.ORG

Emails will only be accepted if approved by the Magistrate's Assistant or the Magistrate, in advance.

No Ex-Parte Communication will be accepted by US mail or by email.

Scope of Jurisdiction for Magistrate Maxine A. M. Williams

General Magistrate Maxine A. M. Williams has been assigned to the Main Courthouse since February 23, 2015. She has been handling post judgment family cases, and emergency Baker Act and Marchman Act cases. Effective May 1, 2018 Magistrate Maxine A.M. Williams will continue her assignment in the Family Division, but will be handling post judgment cases with last name of the male litigant begins with M-Z. She will also continue covering emergency Baker Acts and Marchman Acts and will add to her assignment coverage of Judicial Reviews for division JM.

Order of Referral

For post judgment non-child support matters an Order of Referral pursuant to Florida Family Law of Procedure 12.490 must be prepared for the Magistrate and shall list the assigned magistrate by name. Please see administrative order 5.104-11/16 for updated procedures for the Order of Referral.

No Order of Referral Needed for Child Support Only Motions/Pleadings

For matters in which only child support or child related expenses are being requested, no Order of Referral is necessary since the matter will be heard pursuant to Rule 12.491, Florida Family Law Rule of Procedure.

Suspension Dates

Division MJCLZ (Magistrate Maxine Williams) will no longer post suspension dates. All UMCs are to be scheduled on line on available dates.

Uniform Motion Calendar- UMC hearings (Scheduled online)

Effective immediately regular UMC docket is suspended from April 27 through May 13, 2020. Parties may contact the contact the Magistrate office to set their matters that would normally go on the UMC docket for a hearing date and time.

A Uniform Motion Calendar is scheduled to be heard each Wednesday at 8:30am. If there is an urgent non-evidentiary matter, parties may also contact the Magistrate's Office to request a special set hearing.

The Magistrate is now using Online Scheduling for UMCs.

To access online services from the 15th Circuit Website's home page click View All Web Applications under Circuit Web Applications then click online services to begin using. Or click on the button below.

Online Scheduling

Schedule your hearings on line. Be sure to attach a copy of motion at the time of scheduling. You do not need to forward copies of the notice & motion for UMC hearings, they are to be uploaded at the time you schedule the hearing.

  • UMC: Wednesday at 8:30 a.m. - 9:30 a.m.
  • See divisional instructions for more detailed information.

    Note: If you resolve or re-set your UMC hearing, please be sure to cancel your hearing on line, so the date is available for other cases.

    Each case is only permitted to have a maximum of two (2) UMC hearings on the on-line calendar, unless specifically authorized by the court. For cases that have more than one pending motion, the parties need to work together and have all the motions heard at one time on the court's trial docket. See divisional instructions for more detailed information. For Hearings scheduled on line, you may add documents for the court to review prior to the hearing through e-courtesy. See below for submission of Orders/Reports from the UMC docket.

Special Set Hearings or Request for Trial

Effective July 1, 2019

Before requesting a special set hearing or request for trial  the motion(s) must be filed and docketed with the Clerk of Court prior to requesting a hearing date and time. In keeping with professional courtesy, any party scheduling a hearing shall make a good faith attempt to resolve the matter, undertake reasonable efforts to contact the opposing party/counsel for availability or scheduling conflicts.

For matters that require a hearing before Magistrate Maxine Williams, the party requesting said hearing should submit an email to CAD-MJCL-Z@PBCGOV.ORG {with a copy to the opposing party} and the email shall include:

  1. an estimate of the time needed to hear the matter;
  2. a copy of the signed order of referral [ if necessary]; and
  3. a copy of the motion(s);
  4. the subject line of the email must include the words: SPECIAL SET, the case number and name of the parties

FOR EXAMPLE:

screen shot of email program showing proper addressing

The Magistrate's staff will make every effort to contact the parties to schedule a hearing. Please note that the Magistrate's office may, from time to time and as the circumstances require, schedule hearings without coordinating it with the parties or their counsel.

Service of Documents On Pro Se Parties

The Court requires that all documents be furnished to pro se parties via U.S. Mail, UNLESS the party has filed a written designation for eservice of court documents. Do not add a pro se party's email to documents or the state portal unless an email designation has been filed by the party.

E-service To The Court

Only certain documents are permitted to be e-served to the court. General communications are NOT handled via e-mail. See the new instructions listed below for submission of orders.

Continuances

Any request for continuance must be in writing and co-signed by the Client and set for hearing on the Magistrate's Calendar (after receiving a hearing date from the Magistrate's Assistant). Alternatively, if the continuance is agreed to by opposing counsel, and it is the first time the parties are requesting to continue the matter, a stipulation signed by both counsel and their clients, stating the reason for the continuance,  should be submitted together with a proposed order either: (a) assigning a new hearing or non-jury trial date; or, setting a status conference to revisit a reset date. All subsequent requests for continuances, shall be by proper motion and hearing before the Magistrate.

Cancellations

Cancellations may occur by (1) Agreed Order confirming that the matter has been resolved and the pending matter resolved or withdrawn; or (2) Notice of cancellation confirming that the matter has been resolved and the pending motion or petition resolved or withdrawn. (3) Any other cancellations must be approved by the General Magistrate.  The proposed Agreed Order shall include the Agreement, and if applicable, the Parenting Plan and child Support Guidelines Worksheet.

Telephonic Appearances

You must contact the judicial assistant each time you want to make arrangements for a telephonic appearance. All UMC telephonic appearances must be made at least three (3) full business days prior to the court hearing, to allow the vendor time to prepare paperwork for the court. Failure to do so will require your attendance at the scheduled hearing. At least one party is required to appear in person at the hearing. Please make your telephonic appearance requests as soon as a hearing is scheduled to avoid a personal appearance. See the Divisional Instructions for more details.

Unfortunately when the judicial assistant is out of the office, court call requests cannot be approved. See the divisional instructions for more information.

Persons appearing telephonically must have notary public present at their location to verify their identity unless there is an agreement of the parties to waive the requirement of the notary.

All telephonic appearances may be agreed upon between the parties, with notice to the Magistrate of the agreement, or determined after motion and hearing.

The cost of the telephonic appearance will not be borne by the Court. The parties shall utilize one of the vendors below or any other vendor unless excused by the Magistrate. The parties shall arrange their telephonic appearance at least 5 days in advance of the hearing by calling one of the following vendors or any other vendor:

Vendor Phone Number Website
Court Call 888-882-6878 CourtCall.com
CourtScribes 833-727-4237 Ext. 3 CourtScribes.com
Zoom 888-799-9666 Zoom.us

Interpreters

An interpreter will not be provided by the Court for hearings before the Magistrate, except for in a Department of Revenue (DOR) proceeding. If an interpreter is needed for a party or a witness, it shall be the responsibility of the party needing same to provide a disinterested, qualified interpreter. For further information or for assistance locating an interpreter, please visit Court Interpreters.

Submission of Proposed Reports/Orders/Judgments

Do not submit orders to the divisional CAD - follow instructions below:

  • ALL proposed report and recommendations/orders/dismissals/judgments, orders of referral etc. should be submitted through the on-line services system [OLS] without a signature line, as the orders will be signed electronically and will be E-Filed and E-Served. If the order being submitted is regarding a hearing held in open court, the date of that hearing and the parties in attendance must be included in the first sentence of the order. All reports/orders/judgments are to be reviewed by all counsel of record prior to submission. Do not submit any orders in anticipation of an upcoming hearing unless it is a UMC hearing.
     
  • The online scheduling system does not allow you to hold dates, so you must be sure the date is coordinated with all parties prior to setting the hearing. All motions must be filed and docketed with the clerk prior to scheduling a UMC hearing. All proposed orders must include the motion filing date.
     
  • The proposed reports/Orders/dismissals/judgments, etc. must be in WORD FORMAT. Do not use tables or macros with the case style or attorney names.
     
  • To submit your order/judgment: Log on to the NEW 15th Judicial Circuit website and click View All Web Applications under Circuit Web Applications then click online services and sign in with user name and password, then case number and follow the prompts. Pick the 3rd option: Upload a Proposed Order.
     
  • If you need any  help submitting proposed orders via OLS please visit the courts YouTube page, CourtHelp4U, for additional help.

E-Courtesy Documents

E-Courtesy has been added to Magistrate Maxine Williams's online services section and is for submission of documents that are related to hearings that are scheduled on line only. Do not submit orders through e-courtesy. See the instructions below for submission of orders/dismissals/judgments, etc.

Note: All documents for review must be timely filed and uploaded at least 2 business days prior to a hearing scheduled hearing date. The Court prepares for hearings at least 24 hours in advance. Select the on line hearing date and attach a copy of the document. Documents that are not timely furnished will not be able to be viewed unless they are timely uploaded through e-Courtesy, as it takes 2-3 business days for filed documents to be viewed on the docket.

Documents Filed in the State E-Portal

DOCUMENTS TAKE APPROXIMATELY 2-3 DAYS TO BE DOCKETED AND VIEWED. It is extremely important to file your documents timely for the Magistrate to review.

Recorded Documents

Please review Amendment to Florida Rule of Judicial Administration 2.520(d)(1):
Documents prepared and filed by the court or by any party to a proceeding which are to be recorded in the public records of any county, require a 3 inch by 3-inch space at the top right-hand corner on the FIRST page and a 1 inch by 3-inch space at the top-right hand corner on each subsequent page shall be left BLANK and reserved for use by the clerk of court.

**Any document (Judgment/Dismissal, etc.) that does NOT have the required 3x3 blank space will NOT be recorded.