Williams, M - Divisional Instructions

Scope of Jurisdiction for Magistrate Maxine A. M. Williams

General Magistrate Maxine A. M. Williams has been assigned to the Main Courthouse since Febuary 23, 2015. She has been handling post judgment family cases, and emergency Baker Act and Marchman Act cases. Effective May 1, 2018 Magistrate Maxine A.M. Williams will continue her assignment in the Family Division, but will be handling post judgment cases with last name of the male litigant begins with M-Z. She will also continue covering emergency Baker Acts and Marchman Acts and will add to her assignment coverage of Judicial Reviews for division JM.

Order of Referral

For post judgment non-child support matters an Order of Referral pursuant to Florida Family Law of Procedure 12.490 must be prepared for the Magistrate and shall list the assigned magistrate by name. Please see administrative order 5.104-11/16 for updated procedures for the Order of Referral.

No Order of Referral Needed for Child Support Only Motions/Pleadings

For matters in which only child support or child related expenses are being requested, no Order of Referral is necessary since the matter will be heard pursuant to Rule 12.491, Florida Family Law Rule of Procedure.

Uniform Motion Calendar

A Uniform Motion Calendar is scheduled to be heard each Wednesday at 8:30am. See Divisional News page for updated scheduling information. If there is an urgent non-evidentiary matter, parties may also contact the Magistrate's Office to request a special set hearing.

Divisional Email Address

Emails will only be accepted if approved by the Magistrate's Assistant or the Magistrate, in advance.

No Ex-Parte Communication will be accepted by US mail or by email.

Special Set Hearings

Effective July 1, 2019

Before requesting a special set hearing or trial for a Motion or a Petition, the motion(s) must be filed and docketed with the Clerk of Court prior to requesting a hearing date and time. In keeping with professional courtesy, any party scheduling a hearing shall make a good faith attempt to resolve the matter, undertake reasonable efforts to contact the opposing party/counsel for availability or scheduling conflicts.

For matters that require a hearing before Magistrate Maxine Williams, the party requesting said hearing should submit an email to CAD-MJCL-Z@PBCGOV.ORG {with a copy to the opposing party} and the email shall include:

  1. an estimate of the time needed to hear the matter;
  2. a copy of the signed order of referral [ if necessary]; and
  3. a copy of the motion(s);
  4. the subject line of the email must include the words: SPECIAL SET, the case number and name of the parties

FOR EXAMPLE:

screen shot of email program showing proper addressing

The Magistrate's staff will make every effort to contact the parties to schedule a hearing. Please note that the Magistrate's office may, from time to time and as the circumstances require, schedule hearings without coordinating it with the parties or their counsel.

Service of Documents On Pro Se Parties

The Court requires that all documents be furnished to pro se parties via U.S. Mail, UNLESS the party has filed a written designation for eservice of court documents. Do not add a pro se party's email to documents or the state portal unless an email designation has been filed by the party.

Continuances

Any request for continuance must be in writing and co-signed by the Client and set for hearing on the Magistrate's Calendar (after receiving a hearing date from the Magistrate's Assistant). Alternatively, if the continuance is agreed to by opposing counsel, a stipulation signed by both counsel and their clients should be submitted together with an order either: (a) assigning a new hearing or non-jury trial date; or, setting a status conference to revisit a reset date.

Cancellations

Cancellations may occur by (1) Agreed Order confirming that the matter has been resolved and the pending matter resolved or withdrawn; or (2) Notice of cancellation confirming that the matter has been resolved and the pending motion or petition resolved or withdrawn. (3) Any other cancellations must be approved by the General Magistrate.  The proposed Agreed Order shall include the Agreement, and if applicable, the Parenting Plan and child Support Guidelines Worksheet.

Telephonic Appearances

Persons appearing telephonically must have notary public present at their location to verify their identity unless there is an agreement of the parties to waive the requirement of the notary.

All telephonic appearances may be agreed upon between the parties, with notice to the Magistrate of the agreement, or determined after motion and hearing.

The cost of the telephonic appearance will not be borne by the Court. The parties shall utilize one of the vendors below or any other vendor unless excused by the Magistrate. The parties shall arrange their telephonic appearance at least 5 days in advance of the hearing by calling one of the following vendors or any other vendor:

Court Call:                           888-882-6878                   https://courtcall.com/ 

CourtScribes:                     833-727-4237 Ext. 3       https://courtscribes.com/

Zoom:                                   888-799-9666                                  

Interpreters

An interpreter will not be provided by the Court for hearings before the Magistrate, except for in a Department of Revenue (DOR) proceeding. If an interpreter is needed for a party or a witness, it shall be the responsibility of the party needing same to provide a disinterested, qualified interpreter. For further information or for assistance locating an interpreter, please visit Court Interpreters.