JS Divisional Instructions

COVID-19 Juvenile Division Instructions

There is no Uniform Motion Calendar (UMC)

Division JS does not utilize the e-courtesy portal. Please do not submit documents to the Court in the e-courtesy portal. These documents will not be reviewed.

Divisional Static Zoom Meeting

When joining the hearing, all parties will be placed in a waiting room until admitted by the by the Court.

Meeting Link: Zoom Link
Meeting ID: 892 6526 0619

Dial by your location:

US Toll-free 877-853-5257

US Toll-free 888-475-4499


Delinquency Arraignments

Prior to filing a Notice of Appearance and Waiver of Arraignment:

1. Please contact the Judicial Assistant for a future court date.

2. The Waiver of Arraignment MUST address the detention status with a Waiver of the 21 days and/or Waiver of Speedy or include a notation of "No Detention Status".

3. If a Notice of Appearance and Waiver of Arraignment is filed without including a future court date and addressing the detention status, the arraignment WILL NOT be cancelled.

All Hearings are Specially Set

Online scheduling is not available for Division JS at this time. Once your Motion has been docketed in the court file, you may request hearing time by contacting the JA via email at CAD-DivisionJS@pbcgov.org with the following information noted in the Email request:

  • Case number
  • Case style
  • Complete caption of motion being set
  • Docket number of motion being set
  • Amount of time required for hearing

Please copy opposing counsel/parties on all email transmissions to the J.A.

The Judicial Assistant will provide available hearing dates / times.  After coordinating with all parties, please confirm the selected date / time with the Judicial Assistant. Please note that hearing dates / times will be held for no more than 24 hours.

Also, please include a COPY of the motion that will be heard for the Judge's review prior to the hearing.

Court Interpreters

If you have a case that is in need of the assistance of a Court Interpreter, it is the responsibility of the parties' counsel to contact the Court Interpreter's Office to request the interpreter. You MUST utilize the interpreter online request system and submit an official request at Request an Interpreter. For languages other than Spanish and Creole, please submit your request with as much possible notice as possible as a contracted interpreter will need to be secured.

For lengthy hearings, please be advised that for Spanish and Creole, our interpreters need at least 5 working days advance notice, and up to 10 days advance notice for all other languages.

In addition, you MUST send an email to the Divisional JA and/or CAD-box, CAD-ALLCOURTINTERPRETERS@pbcgov.org, and all parties confirming you have submitted an official request and including the case name, case number, language needed, the start time of the hearing, and the amount of time expected for the hearing.

It is the attorney’s responsibility to ensure that the person in need of services has the technological capability of utilizing the simultaneous interpretation function on Zoom, and will be able to do so during the hearing. If the person lacks the ability to access this important technology from their personal phone or computer, the attorney may make alternative arrangements for the individual to do so (i.e., have the person come to their office or to another location where the technology is available). PLEASE BE ADVISED THAT THE ZOOM SIMULTANEOUS INTERPRETATION FUNCTION DOES NOT WORK AT ALL IF AN INDIVIDUAL IS CALLING IN WITHOUT VIDEO.

If an individual does not have the technological capability to utilize the simultaneous interpretation function on Zoom, at least one week prior to the hearing, the attorney is to send an email to the Divisional JA and/or CAD-box, CAD-ALLCOURTINTERPRETERS@pbcgov.org, and all parties advising that the individual will be coming to the courthouse for the hearing. The Court will then make arrangements for an in-person interpreter to be present in court.

At least 24 hours prior to the hearing, the attorney is to send a confirming email specifying whether services are needed remotely or in person to the Divisional JA and/or CAD-box, CAD-ALLCOURTINTERPRETERS@pbcgov.org, and all parties. The email should also confirm that the attorney has verified that, if the individual in need of services is appearing remotely via Zoom, they can use the simultaneous interpretation function.

On the day of the hearing, if the individual is appearing remotely, all parties must appear ten minutes prior to the hearing on Zoom so that the simultaneous service can be set up. If the individual is appearing in person, they must appear in the courtroom at least ten minutes prior to the hearing in order to be set up.

Exhibits

All hearing materials/binders shall be mailed/delivered to the courthouse for the Judge to review prior to the scheduled hearing and must be received at least five (5) days prior to the scheduled hearing. A courtesy e-binder may be sent to the J.A. in addition to the hardcopy. Failure to provide exhibits timely may result in a continuation of your hearing.

Emergency Hearings

Please refer to Administrative Order 3.206

For any true emergency matter, you must file a motion for emergency hearing pursuant to the above referenced Administrative Order.

Submit the original motion directly to the Clerk and email a copy of the Emergency Motion to the J.A. for the Judge's review and determination if the matter is a true emergency.

The motion should indicate how much hearing time will be needed and include any supporting information which will help the Judge determine if the matter is an emergency. Please ensure all parties' contact information (phone numbers and email addresses) is provided on the Emergency Motion.

After the judge has reviewed the motion, he will either rule the Motion is denied as an emergency or the Judicial Assistant will contact the moving party with instructions.

Remote Appearances

The party requesting to appear remotely must file a written Motion to Appear Remotely and send a courtesy copy via email to the J.A. copying all parties. The requesting party will be contacted with the hearing date and time for the Motion to Appear Remote to be heard.

All motions to appear remotely MUST be received with sufficient time to be set for hearing.

Memoranda of Law

Should be filed directly with the Judge's office via email or US Mail/FedEx at least five business days prior to the hearing; indicating the date and time of the hearing on the cover sheet. The Clerk will not file memoranda in the court file without permission of the Judge (Administrative Order 2.301). Do not submit prior to the hearing date being set.

Case Law

Any case law pertinent to legal issues which may arise at a hearing is to be emailed to the J.A. no less than 36 hours before the hearing. Counsel may highlight or otherwise mark key language in cases. Copies of the highlighted cases must be provided to all parties.

Evidence Procedure

pdf icon Remote Hearing Evidence Procedure

Proposed Orders

Effective February 8,2021: All proposed Orders should be submitted through the Online Court Services (OLS) portal. Any Proposed Orders submitted via email will be rejected.

Procedure to Filing in OLS
AOSC 19-74

All Orders must include a complete service list in the "copies furnished section" with complete email address.

Special motions that you E-File with the Clerk of Court should also be emailed directly to the Judge's Office for review are:

  • Motions to Continue
  • Emergency Motions
  • Motions for Disqualification/Recusal
  • Motions for Re-Hearing

Please note that these procedures do not override the local rules and/or any Administrative Orders.