DV/TD Divisional Instructions

Zoom Meeting Information

Meeting Link: Zoom Link

Meeting ID:848 2457 1943

If unable to appear on Video in Zoom, and video appearance is not required, call toll free as follows:

  • US Toll-free 877-853-5257
  • US Toll-free 888-475-4499

When prompted enter Meeting ID, 848 2457 1943, no password is required. See Zoom Instructions if you have any questions on how to use Zoom.

COVID UPDATE

The Chief Judge has issued Administrative Order No. 12.510, Mitigating Measures in Response to COVID-19.

  • Essential court proceedings will be held via zoom, this includes Arraignments.  These hearings may be held in person, BUT ONLY if remote conduct of the proceeding is inconsistent with the law and/or is infeasible due to a participant’s lack of technological resources. Please refer to Administrative Order No. 12.510, Mitigating Measures in Response to COVID-19 to determine what qualifies as an essential hearing.
  • Video Appearance is required for all hearings where testimony will be received.
  • Remote hearings may only be converted to in-person hearings with leave of court. Please immediately contact Yvette Deas, Judicial Assistant to Judge Surber, at CAD-divisionDVTD@pbcgov.org, if you are requesting that a hearing be converted to live. Only the persons necessary for the hearing should come to the courthouse.
  • All Non-Essential proceedings shall be held remotely on Zoom until further order of the Chief Judge. Video Appearance is required for all hearings where testimony will be received. Attorneys for the Defense shall communicate with their clients and Assistant State Attorneys shall communicate with the victims to ensure that the parties do not come to the courthouse for remote hearings. If a defendant's presence is being waived please file a written waiver with the Court.

Attorneys for the Defense shall communicate with their clients and Assistant State Attorneys shall communicate with the victims to ensure that the parties do not come to the courthouse for remote hearings.

When Appearing for Remote Hearings:

  • Please be patient when checking in and be mindful that there are often multiple hearings set at one time.
  • Please reduce or eliminate background noise and turn off or mute other electronic devices.
  • Participants should properly identify themselves at beginning of hearing and/or when checking in with the Judicial Assistant.

Morning Court

  • 8:30 AM live and in custody cases 

  • 9:00 AM Zoom & 9:30 AM Zoom  this includes Case Disposition hearings, Status Checks, Plea Conferences (in absentia if all documents have been prepared and sent to the court, including fingerprints), Preliminary (Pre Plea)(if defendant is not in custody may be heard via Zoom Video). Routine non-evidentiary motions that will not exceed 10 minutes may only be added by contacting the Court's Judicial Assistant.
  • Zoom and Live Bond Hearings must be set by contacting the Court’s JA.

Routine motions may not be added without Court Approval, motions not approved by the Court will be removed from the docket.

Motion Hearings

  • Parties SHALL schedule ALL motion hearings by contacting Yvette Deas, Judicial Assistant to Judge Surber, at CAD-divisionDVTD@pbcgov.org.
  • In keeping with professional courtesy, any party scheduling a hearing shall make reasonable efforts to contact the opposing party/counsel for availability or scheduling conflicts. Please file your Motion with the Clerk of Court and then submit a courtesy copy of the Motion as a "PDF" to the court by email.
  • All parties shall abide by Local Rule 4 to try to resolve the matter and certify the good faith attempt to resolve on the Notice of Hearing.
  • If the hearing is being held remotely, the Zoom information shall be on the notice of hearing. Any Emergency Motions must be filed with the Clerk of Court before submitting to the Judge for review.
  • All case law and written responses upon which the parties intend to rely for their scheduled hearings must be filed and/or provided to the Court at least two (2) business days in advance of the hearing by hand or via email to CAD-divisionDVTD@pbcgov.org.
  • Any motions for continuance including agreed motions must contain the grounds for the continuance and the length of time requested and/or new date being requested.
  • All non-routine motions must be filed and heard not less than 10 days before trial. A non-routine motion is one where an adverse ruling would substantially impair the movant’s ability to try the case.

Phone Calls/Emails

Pro Se litigants that have access to email are encouraged to fill out and file with the Clerk an email designation form. This will allow the Court to submit orders to the parties via email instead of sending in the U.S. Postal Service which will greatly reduce the time for the parties communication with each other and the Court.

Proposed Orders

All agreed and proposed orders must be submitted as a WORD attachment by email to CAD-divisionDVTD@pbcgov.org. The Court will require all orders to be submitted in WORD format through Online Scheduling System once it is available.

Questions and Advice

Neither the Judge nor the Judicial Assistant can give legal advice regarding how to proceed with the case. For assistance, you can contact the Self-Help Center at 561-355-6781 located on the first floor of the Main West Palm Beach Courthouse or visit the self-service center in the Clerk's Office in the Satellite Courthouses. Additionally, the Palm Beach County Bar Association has a lawyer referral and information service at 561-687-3266.