AH Divisional Instructions

All Orders for Division AH Are to Be Submitted in Word Format Through the Online Scheduling System.

All orders submitted to Division AH must conform to Florida Rule of Judicial Administration SC14-721 effective as of January 1, 2015.

In order to receive Judicial Orders via E-Service and in accordance with the 15th Judicial Circuit's Administrative Order 2.310, please ensure that primary and secondary email addresses are registered with Court Administration Online Services. The filing of an email designation with the Clerk's Office is NOT a registration with Court Administration for Judicial E-Service.

 Online Scheduling

In accordance with Administrative Order 2.311, when an attorney is no longer counsel of record on a case, the attorney must request removal of his or her primary and secondary email addresses with the Clerk of Court.

If the issues for a matter which is set for hearing have resolved or a case on a trial docket has settled, please send an email with that information to the court at the divisional email, CAD-DivisionAH@pbcgov.org.

Standing Orders for Division AH

Standing orders for Division "AH" can be found on the Divisional Forms & Orders page.

Service by Email Procedures

Pursuant to new Florida Rule of Judicial Administration 2.516(h)(1), Division AH will serve all orders by "email to all attorneys who have not been excused from e-mail service and to all parties not represented by an attorney who have designated an e-mail address for service."

Counsel and pro se parties should provide all proposed Orders (orders from hearings not for hearings) in Word format, including all Agreed Orders and all Ex-parte Orders (with ex-parte motion) through the on-line scheduling application.  Best practice is to include the motion with any order sent to the Court.

As required by the Rules of Judicial Administration, please list mailing and e-mail addresses of all counsel and/or pro se parties on the proposed orders and include a cover letter referencing the date of the hearing and whether opposing counsel has reviewed and approved the form of the proposed Order.

Division AH does not accept by email unless specifically authorized by the court or the Judicial Assistant: Copies of Notices of UMC Hearing, Motions, Letters, Notices of Filing, Request to Produce, Interrogatories, Memorandum of Law, Case Law, etc.

Notice/Motion to Set Cause for Trial

File the original Notice/Motion with the Clerk. Please email the Notice/Motion to CAD-DivisionAH@pbcgov.org. Division AH will serve all Orders Setting Trial by email pursuant to Florida Rule of Judicial Administration 2.516. Please be sure that both the email and mailing addresses are on the Notice for Trial as required by the Rules of Judicial Administration.

Uniform Motion Calendar (UMC)

Uniform Motion Calendar hearings are now being set online beginning March 1, 2017.

Strict Compliance with Local Rule 4

Prior to setting a matter on the motion calendar, the party or attorney noticing the motion shall attempt to resolve the matter and shall certify the good faith attempt to resolve. View Local Rule 4.

If you have not complied with this rule in all respects do not enter the courtroom. Reschedule your hearing after compliance.

  • Tuesday through Thursday – 8:30 a.m. – 9:30 a.m. (please sign in with the courtroom deputy)
  • Ten (10) minutes allotted per case (5 minutes per side)
  • Scheduling between the parties – do not call the JA for scheduling on UMC
  • All parties must comply with the five (5) business days’ notice requirement per the Local Rules on all UMC matters
  • Judge MUST RECEIVE five (5) business days prior to the hearing by regular mail - courtesy copy of the notice of hearing, motion, supporting documentation and case law
  • Counsel or pro se litigant brings to hearing:
    • Proposed order granting/denying motion with email addresses for each party and envelopes for pro se parties

Telephonic Appearance at UMC Hearings

Telephone attendance at UMC hearings: Appearance by telephone is permitted. The attorney/party appearing by phone should either provide opposing counsel/party the number at which he or she may receive a telephone call from the judge at the time of the hearing or on the Notice of Hearing provide in bold letters the telephone number to be used at the time of the hearing. The judge will then call the attorney when that case is called up for hearing. Telephone hearings are called last on the calendar.

Special Set Hearings

  • Scheduled by the parties through the On-Line Scheduling. (Any problems logging into on-line scheduling should be sent via email to: cad-web@pbcgov.org)
  • Motion(s) must be filed with Clerk prior to setting hearing
  • Hearings times are in 15 minute increments with a maximum of 30 minutes per motion
  • Only 30 minutes total hearing time per case may be scheduled per week
  • The order setting hearing will be automatically produced by on-line scheduling at the time the hearing is set on-line and sent to the Court.
  • Special set hearings of more than 30 minutes must be requested by filing a notice to be placed on a non-jury docket and providing the notice to the Court through the Divisional Email. The notice shall provide the title of the motion, the filing date and the amount of time requested.
  • Courtesy paper copy of motion being heard, pertinent court documents, memorandum of law (not to exceed 10 double spaced pages) with cover letter stating hearing date and time mailed (do not email) to Judge's chambers not later than seven (7) business days prior to hearing
  • Special Set Hearings are set by Court Order and can only be cancelled by further Order of the Court or if the matter is settled (with an agreed order presented to Court) or the motion withdrawn (with a copy of the notice of withdrawal presented to Court)
  • Any other reason for continuing special set hearing requires appearance at UMC.

Telephonic Appearance at Special Set Hearings

Telephone attendance at special set hearings: Appearance by telephone is permitted. The attorney/party appearing by phone should either provide opposing counsel/party the number at which he or she may receive a telephone call from the judge at the time of the hearing or send an email to the Divisional Email with the pertinent information concerning the hearing with the name and telephone number for the attorney appearing by telephone.  If more than one attorney wishes to appear by telephone, the moving party shall set up a conference call and provide the conference call information to the Court through the Divisional Email. The judge will call the attorney(s) when that case is called up for hearing.

Video Appearance at Non-Evidentiary Hearings:

Division AH participates in the Fifteenth Circuit's Video Appearance Project for non-evidentiary hearings. Details concerning this project, participating vendors and training resources for interested parties can be found on the Circuit Civil Video Appearance Project page.

Only video appearances using an approved service provider and an approved web-based solution will be allowed.

Instructions for Scheduling a Video Appearance:

  1. Coordinate the video appearance through an approved service provider. View a list of approved video service providers and their contact information.
  2. Log into the Circuit's Online Services System ("OLS")
  3. Locate your hearing in OLS;
  4. Schedule the appearance via the Circuit's Online Services System ("OLS")
  5. Provide a back-up phone number for use to continue the hearing in the event of technical difficulties;
  6. Note: video appearances can only be scheduled for events listed in the OLS system.

No Motion or Order for video appearances is required; however, you must get permission to appear by calling the Judicial Assistant for Judge Small and inform opposing counsel/party that you are appearing via video.

Direct any technical questions to CAD-WEB@PBCgov.org