RH Divisional News
Civil cases - divisional instructions are below
Review our Divisional Instructions before scheduling any and all hearings in division RH.
Effective July 1, 2017 you must use online scheduling to schedule all UMC hearings and special sets up to (1)hour. Please check the Suspension Calendar before setting any hearings.
Delivery of Documents
All hearing notices and proposed orders must be submitted via U.S. mail.
No faxes accepted without prior approval from the judicial assistant.
Please note: Division RH DOES NOT accept e-filed orders (all orders must be mailed directly to the judge).
A courtesy copy of all notices of hearings, any documents, stipulations that have been e-filed must be mailed directly to Judge Castor at 3188 PGA Blvd., Palm Beach Gardens, FL 33410 for her review.
Please do not send documents via email or fax without prior authorization as they will not be reviewed or considered.
Motion(s) to Recall Capias are set on Wednesday at 1:30 p.m. (excluding suspension dates) Notice must be filed with the Clerk of Court.
All Criminal and Misdemeanor cases are heard on Wednesday(s) ONLY at 1:30 p.m. unless calendar is suspended (in which case please review suspension dates)
Petition to Expunge and/or Seal - Also set on Wednesday at 1:30 p.m. - Notice must be filed with the Clerk of Court.
VOP's are also set on Wednesday at 2:00 p.m (unless calendar is supended)
All Traffic Motion Hearings are heard on Traffic Tuesdays (ONLY) at 11:01 a.m.
Blank Agreed Orders WILL NOT BE SIGNED.... date and time,etc must be completely filled-in. Agreed orders must mailed with conforming copies and self addressed stamped envelopes to the Judge's chambers.
Uniform Motion Calendar Hearings
UMC hearings are Monday and Thursday at 9:00 a.m. to 9:30 a.m (Maximun 5 min hearings and 9:30 a.m. to 10:30 a.m. (Maximun 15 min hearings) First Come First Serve (see instructions for Telephone Appearances below).
You must give the opposing side at least five (5) business days notice of the hearing.
The original motion and notice of hearing must be filed with the Clerk. Please do not send the original motion and notice of hearing to the Judge's office.
A courtesy copy of the notice of hearing, motion and any legal authority should be mailed to and received by Judge Castor at least five (3 business days in advance of the hearing. If a courtesy copy of the Notice and Motion are not received in the Judge's office, the case will not be put on the Judge's calendar.
PLEASE NOTE: Counsel must also provide the Court with a blank proposed Order with sufficient copies and self-addressed, stamped envelopes to be used at the time of the hearing. The proposed Order must specify the matter heard and the date of the hearing.
Failure to do any of the above may result in your motion not being heard.
Any Party may Unilaterally set a UMC hearing if the opposing party does not respond after (3) bona fide scheduling attempts. Please keep all emails, notes, etc., evidencing the bona fide attempts.
Specially Set Hearings
Please choose a date and time from the On-Line Scheduling list.
A courtesy copy of the motion, notice of hearing OR ORDER SETTING HEARING (see paragraph below for instructions for Dispositive Motions) and any legal authority should be received by Judge Castor at least five (5) business days prior to the hearing (**IF APPEARING VIA TELEPHONE **PROPOSED ORDERS AND ENVELOPES SHALL BE ATTACHED TO ORDER SETTING**).
At the time of the hearing counsel should provide the Court with sufficient copies of a blank proposed Order and self-addressed, stamped envelopes. The proposed Order must specify the matter heard and the date of the hearing.
|Sample Order Setting Hearing|
All Dispositive Motions must be specially set by Court Order. This includes Motions for Summary Judgment, and Motions for Judgment on the Pleadings.
To schedule a dispositive motion for hearing, you must
- choose a date and time from the On-line scheduling list
- prepare an Order Setting Hearing and
- send the original Order plus copies for all parties along with self-addressed, stamped envelopes to the judge for signature and mailing along with a courtesy copy of your Motion , Proposed Order for Summary Judgment and Judgement package,along and any case law you are relying upon.
Do not do a Notice of Hearing – only an Order Setting Hearing. Please make sure that the order says this hearing may only be cancelled by the judge.
Telephone appearances (other than contempt/order to show cause) Courtroom Hearing # (561) 624-6625 If the Court has not previously granted permission in the Order Setting Hearing/Trial, the following procedures should be utilized:
Telephone appearance by parties at hearings (15 minutes or less) is governed by Fla.R.Jud.Adm. 2.530 (b) and (c). Parties can appear by telephone without motion and order by following the procedures below.
- Telephone appearance by multi-parties for hearings (15 minutes or more) must utilize CourtCall. Telephone appearances must be arranged by contacting CourtCall at (888) 882-6878.
- To satisfy the requirements of the above rules/law, include the following language on your Notice/Order: "This party/witness (fill in name) will appear by telephone unless objection is filed with the court and mailed to (fill in name) at least 5 days prior to this hearing. The opposing party may also appear by telephone by contacting the other party (fill in name & telephone #). The scheduling party shall initiate the call/conference call to the Judge's Chamber/CourtCall at the time of the hearing." Do not submit a separate motion and order. PLEASE REVIEW THE COURT'S ORDER SETTING THE HEARING/TRIAL as this language may already be contained therein.
|Memorandum to All Counsel|
Witness testimony by telephone only as authorized by Rules below:
- Small claims cases are governed by Fla.Sm.Cl.R. 7.140 allowing at the discretion of the Court.
- All other civil county cases are governed by Fla.R.Jud.Admin. 2.530(d) and 1.451.
Please Note: for the privilege of appearing by phone, you must provide proposed orders and self-addressed, stamped envelopes for the judge's use at the time of the hearing with the order setting or notice of hearing.
Stipulations And Agreed Orders
Stipulations between the parties regarding routine matters, including Continuance Trial, but not limited to, extensions of time, waiving pre-trial hearing, invoking Rules of Civil Procedure, etc., need NOT be ratified by an Agreed Order. The parties are encouraged to file the written stipulations with the Clerk WITHOUT submitting Agreed Orders to the Judge. In the event of an alleged violation of such a stipulation, the Court will enforce the parties' stipulation with full force and effect as though an Agreed Order has been entered. Excluding Continuance for Trial.
Cancellation of a hearing that has been scheduled by one of the parties: the court must receive a courtesy copy of the notice of cancellation from the scheduling party showing that all parties have been notified in a timely manner. The courtesy copy to the court can be faxed to 561/656-7821.
Cancellation of a pretrial conference, calendar call, trial or final hearing due to the case being settled: The court must receive a courtesy copy of the signed Stipulation and/or written notification (email or fax is sufficient) from the Plaintiff before the case will be removed from the docket. This can be faxed to 561/656-7821.
Request to cancel or reset a hearing (that has been scheduled by court order), pretrial conference, calendar call, trial or final hearing: Your request to cancel or reset must be in writing with details as to the reasons for the cancellation or request to reset, delivered to the Clerk for filing with copies to all parties and/or faxed to 561/656-7821 prior to the date of the hearing. In addition, if you are requesting that a pretrial conference, calendar call, trial or final hearing be rescheduled, you must provide documentation to support the reason(s) that you cannot attend at the time scheduled. Attorneys must set an opposed motion to reschedule a calendar call, final hearing or trial for hearing on Uniform Motion Calendar.
Please note: if you are the plaintiff, the court will not enter a default until there is proof of service in the court file.
Please note: no long distance telephone calls will be returned by the court.
All communications with the court must be in writing, filed with the Clerk and copied to all parties in the lawsuit. Be sure to include the case #, case name, and your telephone #, the reason for said correspondence or documents being sent and, if the case is scheduled for a hearing or trial, include the date and time. Otherwise we will be unable to process your request.
We cannot give you advice on how to proceed with your case. If you have questions of a legal nature or questions concerning how to proceed, please contact or visit the Self Help Center – 2nd Floor – near the Clerk's Office – 561/355-7048. In addition, the Palm Beach County Bar Association has available a Lawyer Referral and Information Service which provides ½ hour consultation for $50 administration fee. The attorney's consultation is free. If further services are required, the attorney and the client arrange fees. For information call (561) 687-3266.