Beginning, January 22, 2019, Judge Janis Keyser will preside over Civil Division AB.
Please note - Division AB Instructions will remain the same, with the following exceptions:
Beginning February 4, 2019, Uniform Motion Calendar will be held Monday through Thursday at 8:45 a.m
Division AB does not communicate via the CAD box nor accept submittals via e-mail, unless specifically authorized by the Judge or JA. Proposed Orders may be submitted via JVS, regular mail or hand delivery.
Uniform Motion Calendar
Uniform Motion Calendar hearings (10 minutes or less) are held Monday, Tuesday, Wednesday and Thursday at 8:45 A.M. and are scheduled online. A copy of the notice of hearing and motion should be MAILED or HAND-DELIVERED to Judge Keyser in advance of the hearing. Division AB does not accept these items by e-mail.
Special Set Hearings
Special set hearings are set up to thirty (30) minutes and are scheduled online. Each case may take only one time slot per day. Prior to scheduling a special set hearing online, you must discuss the motion with the interested parties, clear the hearing date and time with all parties, and have previously filed your Motion with the Clerk's office. Failure to comply with these procedures may result in cancellation of your hearing by the Court. An Order Setting Hearing must be submitted for Judge Keyser signature (see Divisional Forms & Orders). Once set, the hearing may not be changed or canceled unless the matter is resolved.
All pretrial motions, including Motions in Limine, shall be scheduled in the ordinary course to be heard prior to calendar call. Please note that due to the volume of cases in this division, it usually takes approximately 60 days to get a special set hearing. Please plan accordingly.
Hearings More than Thirty (30) Minutes
For a hearing of more than thirty (30) minutes, the moving party should request the court to place the motion on the lengthy hearing docket by sending a copy of the motion along with a cover letter stating the amount of time requested and envelopes for any parties not registered for e-Service. The Judicial Assistant will then prepare the order and send to all parties.
Strict Compliance with Local Rule 4
Local Rule 4 has been amended effective July 18, 2017, and now requires attorneys to “make reasonable efforts to actually speak to one another” in a genuine effort to narrow disputes before seeking court intervention.
The certification requirement has also changed and provides the following three options to be used without modification:
_____ Movant’s attorney has spoken in person or by telephone with the attorney(s) for all parties who may be affected by the relief sought in the motion in a good faith effort to resolve or narrow the issues raised.
_____ Movant’s attorney has attempted to speak in person or by telephone with the attorney(s) for all parties who may be affected by the relief sought in the motion.
_____ One or more of the parties who may be affected by the motion are self represented.
Your Notice of Hearing must contain the specific language of the Rule indicated above and must reflect your choice of the options.
If you have not complied with these amended requirements, please reschedule your hearing.
Telephonic Appearance for Hearings
Appearance by telephone is permitted on the UMC. However, one party must appear in person to sign in. The attorney/party appearing by phone should provide opposing counsel the number at which he or she may receive a call from the judge at the time of the hearing. The judge will then call the attorney/party when that case is called for hearing. If the attorney/party appearing by phone is not immediately available when the Court calls, that attorney/party will forfeit his/her right to be heard for that hearing.
Appearance by telephone is also permitted for special set hearings. The attorney/party wishing to appear by phone shall contact the Judicial Assistant at least five (5) business days prior to the scheduled hearing. Do not contact the JA to request telephone appearance prior to receiving the signed Order setting the hearing.
Appearance by telephone for calendar call is NOT permitted.
Memoranda of Law
All memoranda, not to exceed ten (10) double spaced pages, with case authority shall be MAILED or HAND-DELIVERED directly to Judge Keyser no later than seven (7) days in advance of the hearing and should designate the date and time of the hearing which they reference. Division AB does not accept these items by e-mail.
Standing Orders for Division AB
Standing orders for Division "AB" can be found under Divisional Forms & Orders.
E-Service in Division AB
Division AB is currently e-Serving orders to attorneys/parties that have registered their primary and secondary e-mail addresses with the 15th Circuit. Please make sure you are registered for Judicial e-Service.
Please note: the filing of a "notice of e-mail designation" does not register you for judicial e-service. You must register on the 15th Circuit's Online Scheduling in addition to providing an email address with the Florida Court E-filing Portal. Failure to register may result in orders being sent by default to the e-mail address on file with The Florida Bar.
All proposed orders submitted to the Court must continue to contain the mailing address of all counsel of record and all pro se parties (see Administrative Order No. 2.310-5/14). In addition, all proposed orders shall include the e-mail address of all counsel of record and of all participating pro se parties. Pre-addressed, stamped envelopes shall be provided for any pro se party not participating in e-Service.
Division AB does NOT accept e-mail transmission of copies of motions, memoranda, proposed orders, or other correspondence. Exceptions may be made when the Court specifically requests such a transmittal.
Agreed Orders / Stipulated Orders
Agreed Orders / Stipulated Orders may be uploaded to the JVS system through "Online Scheduling" in WORD format.
Attorneys should draft proposed orders promptly after a hearing or decision and the orders should fairly and adequately represent the ruling of the court. Attorneys should promptly provide, either orally or in writing, proposed orders to opposing counsel for approval. In response, opposing counsel should communicate promptly any objections to the drafting attorney. The drafting attorney then should promptly submit a copy of the proposed order to the court and state whether opposing counsel agrees or objects to the form of the order. (See Standard IV(5), The Palm Beach County Bar Association's Standards of Professional Courtesy and Civility.)
Proposed orders should be submitted with a cover letter or cover sheet indicating the date the matter was heard, sufficient copies, and pre-addressed, stamped envelopes for mailing to parties who are not registered for judicial e-Service. Pursuant to Administrative Order 2.306, all parties' names and addresses must be included on all orders and/or judgments.
In addition, pursuant to Administrative Order 3.204, the title of every order or judgment submitted shall contain the subject matter. No order or judgment shall contain a signature page that does not include a portion of the text of the order or judgment.
NOTE: Pursuant to Rule of Judicial Administration 2.520, court documents must have at least a 1 inch margin, be in 12 point ADA accessible font, and the pages must be consecutively numbered.
For documents recorded in the Official Records, there must be a 3x3 inch margin in the upper right hand corner of the first page of the document.
The Palm Beach County Clerk and Comptroller's Office automatically records certain documents in the official records. The documents listed below will be returned by the Court for noncompliance.
- Amended Notice of Appeal
- Amended Final Judgment
- Default Final Judgement
- Final Judgment of Foreclosure
- Final Judgment
- Notice of Appeal
- Notice of Cross Appeal
- Notice of Non-Final Appeal
- Order of Dismissal
- Vacate Final Judgment
Notices to Set Cause for Trial
The original notice must be filed with the clerk. A courtesy copy must be sent to Judge Keyser with pre-addressed, stamped envelopes for all pro se parties not registered for e-service. The Notice to Set Cause for Trial should include the name, telephone number, mailing address, and e-mail address of each attorney or pro se party in the case.
Division AB is currently setting trials (jury/non-jury) for the 8-week docket which runs May 13 - July 5, 2019. Calendar call is May 3, 2019, at 9:00 a.m.
Courtroom Media Requests for Trial
For all media equipment requests for trial, please complete the Courtroom Media Request form. Complete the form and submit it to Court Technology at least 5 days prior to trial. The judicial assistant does not handle any courtroom issues or requests regarding equipment used for trials.
Notice of Settlement
When a case is settled as to ALL PARTIES and is currently set on a trial docket, Plaintiff's counsel shall file a Notice of Settlement and shall provide a courtesy copy to the court and provide telephone notification to the Judge's office. The Notice must state that all issues are resolved and indicate what trial docket it is set for.
Requests for Emergency Hearing
Motions for Emergency Hearing should be filed with the clerk. Pursuant to Administrative Order 3.206, Judge Keyser will determine whether an emergency exists and, if so, shall schedule a hearing, enter any ex parte order deemed necessary, or take any other appropriate action.
Rehearing or Relief-from-Judgment Motions
Post-judgment rehearing or relief motions may NOT be set for hearing. File the original with the clerk and provide a courtesy copy with supporting authority and a copy of the Order which is the subject of the motion to Judge Keyser. Also provide a proposed order and a sufficient number of pre-addressed, postage-paid envelopes for all parties not registered for e-service.
Substitutions of Counsel
Rule 2.505(e)(2), Rules of Judicial Administration, requires that the client be notified in advance of the substitution and that the client's written consent to the substitution be filed with the Court. Motions/Orders submitted without client consent will be returned unsigned.