This is highly responsible work involving the budgeting of court and joint court-county projects, and the administration of county facility-related projects and in-house court projects. The Project Manager (“Manager”) acts as the court’s liaison to county staff on joint court-county projects and is responsible for planning, organizing, and directing the completion of specific projects while ensuring these projects are on time, on budget, and within scope. The Manager will oversee all aspects of projects including determining the furnishing and renovation needs; researching pricing; and implements the acquisition of needed products. Sets deadlines, develops short and long-term goals, assigns responsibilities, monitors and summarizes progress of the project. The Manager will coordinate with various court partners and prepare reports regarding the status of the projects. The work requires considerable contact with county staff, clerk staff, judges, judicial assistants, and court staff. The work is performed independently, under the general supervision of the Trial Court Administrator and is reviewed through conferences, reports and evaluations of results obtained.
The State of Florida provides excellent benefits at a low cost including:
- Medical benefits (HMO/PPO) at a cost of $50.00 single coverage; $180.00 for family coverage
- Life Insurance provided by the State of Florida
- Optional coverage including dental and vision care, disability coverage
- Florida Retirement Plan options
- Vacation and Sick Leave accruals
- 13 Court paid holidays
Graduation from an accredited four-year college or university and two (2) years of progressively responsible experience managing or supervising administrative support functions and/or operations in a Court or public entity. Master’s degree in business, computer science, or project management preferred. Bachelor's degree in those fields accepted. Proven ability to solve problems creatively. Strong familiarity with project management software tools, methodologies, and best practices. Experience seeing projects through the full life cycle. Excellent analytical skills. Strong interpersonal skills and extremely resourceful. Proven ability to complete projects according to outlined scope, budget, and timeline. Ability to effectively handle multiple tasks and time-sensitive projects with changing priorities. Ability to effectively handle multiple tasks and time-sensitive projects with changing priorities. Proven problem-solving and analytical skills with an ability to approach a problem logically and systematically. Excellent verbal and written communication skills with a professional, calm demeanor. Ability to interact with all levels of managers and end-users in the organization. Critical thinking skills and the ability to efficiently gather and process information in a fast paced environment are required. Exceptional time management and organizational skills in a fast-paced and consistently changing environment.
Examples of Work
- Plans, organizes, evaluates and monitors work plans, programs, processes, systems and procedures to achieve Court and area-specific mission, goals and performance measures consistent with the Court’s quality and customer service expectations. Keeps stakeholders informed of project progress.
- Determines furnishing and renovation needs for areas of responsibility and researches pricing; purchases, maintains and revises directories and signage.
- Maintains and coordinates the Court’s furniture replacement project.
- Works with vendors for quotes and scope of work requirements.
- Develops procedures and timeline of activities; Participates in developing and implementing goals, objectives, policies and standards applicable to operational responsibilities.
- Conducts operational and analytical studies and makes recommendations as appropriate.
- Provides project execution, and project progress to meet all project deliverables on time and at the highest quality standards.
- Collects and analyzes the project’s business requirements and prepares accurate and detailed functional requirements.
- Documents and maintains all project deliverables and action items; provides follow up on outstanding items to ensure deadlines are met.
- Provides risk management, including anticipating and mitigating risks to the projects.
- Facilitates and prepares meeting minutes and agendas for meetings.
- Handles multiple projects concurrently.
- Performs other Court-related duties as assigned.
Required Knowledge Skills and Abilities
- Ability to read and understand construction blueprints.
- Court organization, ordinances, rules, policies, and procedures as they relate to the function, operations and administration of assigned area(s) of responsibility.
- Federal, state and local laws, regulations and court decisions applicable to area(s) of assigned responsibility.
- General functions and organization of the judicial system, including the various divisions of the Court.
- Administrative principles and methods, including goal setting, program development and implementation.
- Ability to communicate ideas clearly and concisely, both orally and in writing.
- Knowledgeable user in Microsoft Office with experience communicating technical business rules and requirements.
- Knowledge of the principles and practices of public administration, supervision and organization.
- Ability to establish and maintain effective working relationships with the coworkers, elected and appointed officials and members of divers cultural and linguistic backgrounds regardless of race, religion, age, sex, disability or political affiliation.
- Use of court-issued personal protective equipment optional
- Social distancing encouraged
How to Apply
Interested parties should electronically submit an application package consisting of a:
- Cover Letter
- State of Florida application. (Download application ).
The application package must be submitted to: Chief of Personnel, Tammy Anton, at CAD-Recruiting@pbcgov.org.
Incomplete applications will not be considered. Applications will continue to be received until the position is filled. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on any of the protected classes.
If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact Tammy Anton, Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call “711.”