Court Program Specialist II (Contractual)

Department
Civil Division
Starting Salary
$17.36
Pay Frequency
Hourly
Contractual

Pay Range: $17.36 - $20.83/hour

This is a contractual position.
Hiring into this position may lead to advanced consideration for other full-time openings within the Circuit.
Eligible for health benefits

This position will be stationed at the Main Judicial Complex
205 North Dixie Highway, West Palm Beach, FL 33401

Summary

This is a professional staff position within the Administrative Office of the Court. The essential function of the position is to assist the circuit civil judges with the timely disposition of cases through case management and case monitoring. The position is responsible for identifying cases pending in error, managing and preparing cases for court hearings and briefing judges, attending hearings, maintaining a record/filing system, and implementing strategies to promptly and efficiently dispose of civil cases. The Court Program Specialist II serves as a liaison between the judiciary and court administration while working under direct supervision of the Civil Court Operations Manager and is reviewed through reports, conferences, and results achieved.

Minimum Qualifications

Associates Degree in Criminal Justice, Public or Business Administration, Psychology, Sociology or closely related field, and related experience working in a business or court setting; or equivalent combination of related training and experience.

Preferred: Bachelor's degree in Criminal Justice, Public or Business Administration, Psychology, Sociology or closely related field, and related experience working in a business or court setting; or equivalent combination of related training and experience.

Essential Duties

Note: The examples of work as listed in this class specification are not necessarily descriptive of any one position in the class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.

  1. Assist the civil judges with the timely disposition of cases through case management and case monitoring
  2. Identify cases pending in error pursuant to the Summary Reporting System, manage and prepare cases for Lack of Prosecution, Lack of Service and briefing judges
  3. Maintain an organized record/filing system, attend hearings and implement strategies to promptly and efficiently dispose of civil cases
  4. Researches case histories through analysis of the court docket, compiles statistical data, attends court, sets mandatory case conferences, and prepares orders and statistical reports
  5. Assists litigants in person, by telephone and via correspondence, providing case status information, rules of civil procedures and statutes
  6. Interacts and establishes relationships with judges, government officials, court staff, attorneys, paralegals and the general public
  7. Other duties assigned by the Civil Court Operations Manager or Director of Case Management

Knowledge Skills and Abilities

  1. Knowledge of the legal system and terminology
  2. Skill in analyzing court files for appropriate pleadings and legal documentation
  3. Ability to work independently and to establish work priorities
  4. Ability to communicate ideas clearly, concisely and logically, both orally and in writing with a diverse group of people
  5. Ability to maintain confidentiality concerning sensitive issues before the court
  6. Ability to use word processing, spreadsheets, database software applications, legal electronic case management /electronic case filing system, and scanning and image creation software
  7. Ability to interact in a professional, courteous manner and maintain effective working relationships with other court personnel and outside agencies, legal professionals, litigants, and the general public
  8. Ability to interpret, explain and apply laws, rules, policies and procedures such as the Florida Rules of Civil Procedure, Rules of Judicial Administration and Summary Reporting System
  9. Must be extremely computer literate and able to work in a paperless/fileless system

COVID-19 Precaution(s)

  • Use of court-issued personal protective equipment optional
  • Social distancing encouraged

How to Apply

Interested parties should electronically submit an application package consisting of a:

The application package must be submitted to: Chief of Personnel, Tammy Anton, at CAD-Recruiting@pbcgov.org.

Notice

Incomplete applications will not be considered. Applications will continue to be received until the position is filled. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on any of the protected classes.

If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact Tammy Anton, Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call “711.”