Floating Judicial Assistant (Administrative Assistant II) - revised qualifications

Department
Court Administration
Salary
$36,863.10
Pay Frequency
Annually
Pay Grade
16
Position Number
22011735
State Funded Position

 

This position will be stationed at the Main Judicial Complex
205 North Dixie Highway, West Palm Beach, FL 33401

Summary

The essential function of the position within the organization is to provide responsible administrative, secretarial and clerical support as a coverage judicial assistant to the assigned judge. The position is responsible for administrative, secretarial and clerical tasks of high confidentiality and responsibility. Travel to the other Circuit courthouses is required. The position reports directly to the Trial Court Administrator.

This is a State of Florida funded position and as such is eligible for:

  • Significant cost sharing on State of Florida medical benefits;
  • A wide range of State benefits, including, but not limited to life insurance, dental and vision care, disability insurance;
  • Health Savings Account and Flexible Spending Account options;
  • State of Florida Retirement System and Deferred Compensation Options;
  • Vacation and Sick Leave and;
  • Thirteen paid court holidays.

Minimum Qualifications

High school diploma or GED and two years of vocational school education (or college) in paralegal, secretarial skills, computer operation or closely related field and 2 years’ experience of work experience in business administration, office sills, or a related field or any equivalent combination of education or experience.

Essential Duties

(the omission of specific statements of the duties does not exclude them from the classification if the work is similar, related or a logical assignment for this classification):

This position provides coverage of judicial offices during absences by the divisional Judicial Assistant. The position prepares and maintains the judge’s court and professional calendar; schedules and coordinates motions, hearings and conferences; and processes electronically filed documents. Provides organizational support for the judge’s caseload, including preparing orders, docketing jury instructions, and a list of pending cases; orders jurors and coordinates in-house services such as interpreters; reviews case files for accuracy, format compliance and completeness prior to submitting files to the divisional judge. Screens calls and visitors to the judge’s office. Composes and/or edits correspondence, memoranda, directives, notices, orders and other documents while observing strict confidentiality. Prepares yearly financial disclosure forms; makes professional travel arrangements and processes travel vouchers. The position assists court administration directors with administrative duties when not assigned as a coverage judicial assistant.

Knowledge Skills and Abilities

Exceptional written and verbal communication skills. Ability to e-file court documents and implement a paperless process. Ability to organize documents electronically. Proficient in a technologically driven environment with intermediate to advanced computer skills. Ability to type proper memoranda, briefs, drafts, opinions in the standard format. Knowledge of court procedures and understanding of basic legal terminology. Must be highly organized; demonstrate close attention to detail and the ability to work in stressful situations. Must have a demonstrated ability to interact with a diverse set of people in an open and friendly manner. Ability to maintain confidentiality.

COVID-19 Precaution(s)

  • Use of court-issued personal protective equipment optional.
  • Social distancing encouraged

How to Apply

Interested parties should electronically submit an application package consisting of a:

  • Cover Letter
  • Resume
  • Results of a typing test administered within the past 6 months
  • State of Florida application. (Download application PDF Logo).

The application package must be submitted to: Barbara Dawicke,Trial Court Administrator at CAD-Recruiting@pbcgov.org.

Notice

Incomplete applications will not be considered. Applications will continue to be received until the position is filled. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on any of the protected classes.

If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact, Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call “711.”