Administrative Assistant I

Department
Court Administration/Civil
Starting Salary
$16,036.80
Pay Frequency
Annually
Pay Grade
20 Hours/week
Position Number
22010572
State Funded Position

This position is located at the Main Judicial Complex
205 North Dixie Highway, West Palm Beach, Florida 33401

This is a part-time position – 20 hours per week.

Summary

The essential function of the position is to support case management in the area of Civil Law. Assist judges with timely disposition of cases through case management, case monitoring and program implementation. The position is responsible for collecting and reporting on case data and works under general supervision of the Civil Court Operations Manager.

Minimum Qualifications

Associates degree in public or business administration, criminal justice, psychology, sociology or a closely social science related field is preferred. One year of experience in business or public administration as an administrative assistant or other support role requiring office skills and computer literacy or a related field. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Essential Duties

(the omission of specific statements of the duties does not exclude them from the classification if the work is similar, related or a logical assignment for this classification):

The duties of this position are to conduct case reviews and process files accordingly. Attend Court hearings as needed to assist Judges. Work with the Court Administrative staff to analyze trends and prepare statistical reports. Compose and maintain court orders, calendars, correspondence, memoranda, reports, e-mails and other documents. Coordinate and schedule court hearings. Provide administrative assistance as directed. Establish working relationships with judges, court personnel, professionals associated with the legal community and the public.

Knowledge Skills and Abilities

Strong written and verbal communication skills. Basic knowledge of the legal system and civil proceedings. Knowledge of project management, court procedures and understanding of basic legal terminology is preferred. Must be highly organized; demonstrate close attention to detail and the ability to work in demanding situations. Must have the ability to interact with a diverse set of people including elected officials with a professional, positive and friendly demeanor. Must be proficient in Microsoft Office Products (Word, Excel, Outlook, etc.). Ability to maintain confidentiality, professionalism, civility and ethical standards.

COVID-19 Precaution(s)

  • Use of court-issued personal protective equipment optional.
  • Social distancing encouraged

How to Apply

Interested parties should electronically submit an application package consisting of a:

  • Cover Letter
  • Resume
  • Results from typing test taken within the past 6 months
  • State of Florida Application available at: (Download application PDF Logo).

The application package must be submitted to: Chief of Personnel, Tammy Anton, at CAD-Recruiting@pbcgov.org.

Notice

Incomplete applications will not be considered. Applications will continue to be received until the position is filled. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on any of the protected classes.

If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact Tammy Anton, Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call “711.”