IMPORTANT NOTICE REGARDING IN COURT HEARINGS
There are important changes to the procedures for setting and conducting remote hearings in Division AF. The Chief Judge has recently amended Administrative Order No. 12.510-05/2020.11 – In Re Mitigating Measures In Response to COVID-19. AO No. 12.510-05/2020.11 now provides, in part:
Non-essential proceeding outlined in section III.(1), below, will be held remotely and may not proceed in-person until further order of the Court. The Circuit has purchased Zoom licenses for judges and court staff which allow the Court to host remote hearings via Zoom at no cost to the parties. Therefore, for the sake of consistency, all remote proceedings will be conducted via Zoom unless the litigants request otherwise.
In compliance with AO No. 12.510-05/2020.11, remote hearings SHALL now be conducted by Zoom, subject to clarifications and provisions set forth below UNTIL FURTHER NOTICE. Please note that Zoom does not require a video appearance. While a video appearance is available, Zoom also allows participants to participate using only the audio feature.
Members of the press and other persons who are interested in listening to or monitoring remotely scheduled court events may contact the Court’s Public Information Office, Debra Oats, at (561) 355-4495 or (561) 644-0054 to obtain access information
Delivery of Documents
All paperwork for the Judge's review (courtesy copies of notice of hearings and/or motions, memos of law, briefs, responses, case law, etc..) must either be sent to the Judge's office via u.s. regular mail, fed ex, ups, or via hand-delivery (to the 1st floor drop box) in the main courthouse. Our office does not accept the foregoing via e-mail.
Please note that this is not our divisional instructions. You will find our instructions here.
Clerk's Office Hours
The Clerk's office operating hours for the public are 8:00 am - 4:00 pm, Monday - Friday.
Formatting of Documents
Please note: very important information - for all documents that need to be recorded in the public records, i.e.: orders of dismissal, voluntary dismissals, final judgments (Consent FJ, Default FJ, Summary FJ, Amended FJ), orders vacating FJ, orders cancelling sales, order setting aside, vacating, amending certificates of title, writs of garnishment, etc.. must comply with Supreme Court Rule of Judicial Administration 2.520. These documents must have a 3" by 3" space at the top right hand corner on the first page and a 1" by 3" space at the top right hand corner on each subsequent page. Also, all documents filed with the Court must have a 1" margin on all sides for the Clerk's date and time stamps. If your proposed document does not comply with the Supreme Court requirement, the Clerk of Court will not record your pleading and our office will be forced to return same to you in order to be corrected.
Circuit Civil Division "AF" DOES participate in Judicial E-service (from court to counsel ONLY), IF all parties are represented by counsel and have a valid e-mail address. When submitting a proposed Order and Judgment to our office (please submit electronically) for Judge Kastrenakes' signature (IF all parties are represented by counsel and have a valid e-mail address), you DO NOT have to submit conforming copies, as the Judicial Assistant will e-mail the signed Order/Judgment back to counsels.
Important e-service information: In accordance with the 15th Judicial Circuit's Administrative Order 2.310, please ensure that primary and secondary email addresses are registered with Court Administration at via online services.
Please be reminded that the filing of an e-mail designation with the Clerk's Office is NOT a registration with Court Administration for JUDICIAL e-service.
JUDICIAL e-service is also NOT e-filing. E-filing is done through the Clerk's Office E-portal.
To see which divisions are participating in JUDICIAL e-service, please go to our Online Services FAQ page and click on "View the list of participating divisions."
Our office DOES NOT ACCEPT E-MAIL EXCEPT when given permission from the Judge or Judicial Assistant to send letters/pleadings/proposed Orders and/or Judgments via e-mail. If you wish to e-mail Judge Kastrenakes' chambers, you must call and receive permission from his Judicial Assistant.
All Memorandum of Law, Briefs, Responses, copies of case law, courtesy copies of Notices of Hearings/Motions, etc.. for the Judge's review should be either mailed to Judge Kastrenakes' office or hand-delivered to the 1st floor drop box of the Main Courthouse, at least 5 business days in advance of the scheduled hearing date/trial date. Our office does not accept any courtesy copies of the foregoing via e-mail.
Please make note of the new Administrative Order 2.311 which relates to Notice of Change of Address/Substitutions of Counsel and Designation of Attorney of Record. This Administrative Order contains specific language which must be included in the proposed Order submitted to the Court for signature.
Our office DOES NOT accept faxes.
Ex-parte Personal Correspondence
Our office CANNOT and WILL NOT accept any ex-parte personal correspondence on a case. If you have a matter to bring to the Court's attention, please file the proper Motion with the Clerk of Court, and copy all parties and/or counsel in the case with said Motion.